Front Desk Coordinator

Title: Temporary Administrative Assistant / Front Desk Coordinator

Location: New York, NY (Hybrid - Four Days Onsite)

This temporary assignment is initially expected to last 1 - 3 months and may be extended based on business needs. No length is guaranteed.

Job Description

About the Role

• We are seeking a professional, dependable, and customer-focused temporary Administrative Assistant to support daily office operations and serve as the primary point of contact for employees, visitors, and vendors.
• This role is ideal for someone who enjoys creating a welcoming environment, delivering excellent customer service, and ensuring day-to-day administrative and office functions run smoothly. The position requires a polished and professional presence, strong communication skills, attention to detail, and the ability to work effectively within established processes and under the direction of management.
• The successful candidate will be highly organized, reliable, responsive, and comfortable balancing front desk responsibilities with administrative support duties in a fast-paced office environment.

What You'll Do

· Serve as the first point of contact for visitors, employees, and vendors, ensuring a positive and professional experience.

· Manage front desk and reception responsibilities, including greeting guests and directing inquiries.

· Coordinate conference room scheduling, visitor access, and meeting logistics.

· Provide administrative support, including calendar coordination, expense reporting, travel arrangements, recordkeeping, and document management.

· Assist with office operations, supply inventory, vendor communications, and general administrative tasks.

· Coordinate incoming and outgoing mail, deliveries, and shipment requests.

· Support meeting and event logistics, including room setup, catering coordination, and preparation of materials.

· Assist with onboarding activities and general workplace support.

· Help maintain organized, clean, and professional common areas, reception spaces, and meeting rooms.

· Troubleshoot basic office technology issues and coordinate with appropriate support teams when necessary.

· Complete additional administrative and operational assignments as directed by management.

What We're Looking For

· 1-3 years of experience in an administrative, receptionist, front desk, customer service, or office support role.

· Strong customer service skills with a genuine desire to help others and create a positive experience for visitors and employees.

· Professional demeanor, polished presentation, and excellent interpersonal skills.

· Strong verbal and written communication abilities.

· Ability to follow direction, adapt to changing priorities, and execute tasks accurately and efficiently.

· Excellent organizational skills and attention to detail.

· Comfortable receiving direction, adjusting priorities as needed, and responding promptly to business and office support needs.

· Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

· Ability to multitask while maintaining professionalism and accuracy in a busy office setting.

· Dependable, punctual, and able to work both independently and collaboratively.

· Willingness to roll up your sleeves and assist with the day-to-day operational needs of the office, including cleaning/organizing common areas, stocking supplies, preparing meeting spaces, and other hands-on support tasks as needed.

· Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

· Demonstrated ability to follow through on assignments with accuracy, professionalism, and attention to detail.

· Flexible and adaptable, with a willingness to support changing business priorities and administrative needs as directed by management.