Front Desk Coordinator at Midtown Hedge Fund

Job Description

Our client, a global investment firm with offices across the U.S., Europe, and Asia, is seeking a polished and highly organized Receptionist / Front Office Coordinator to support their newly opened New York City office. This is a unique opportunity to join a growing firm at an early stage in their NYC expansion and play a key role in shaping the front-of-house experience and overall office environment.

This is a highly visible, client-facing role where you will serve as the first point of contact for guests, clients, and internal stakeholders. The ideal candidate is professional, warm, and detail-oriented, with strong communication skills and a natural ability to create a welcoming and seamless experience. This role requires someone who takes pride in presentation, operates with discretion, and is comfortable managing both reception and broader office coordination responsibilities in a corporate setting.

RESPONSIBILITIES:

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• Manage the front desk and serve as the first point of contact for all guests and visitors
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• Answer and direct incoming calls with professionalism and efficiency
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• Maintain a polished and organized front-of-house environment, including reception and meeting spaces
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• Coordinate meeting room bookings and ensure all logistics are set up seamlessly
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• Handle incoming and outgoing mail, deliveries, and courier services
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• Coordinate transportation logistics including taxis and car services
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• Partner with the Office Manager on facilities, maintenance, and vendor coordination
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• Liaise with building management and security to manage guest access and visitor registration
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• Issue visitor passes and maintain accurate records of guests and contractors
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• Support onboarding and logistics for visiting staff (desk setup, access cards, etc.)
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• Assist with office supplies, stocking, and general workplace upkeep
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• Take on ad hoc administrative tasks and special projects as needed
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• Serve as Fire Marshal and First Aider (training provided if needed)
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REQUIREMENTS:

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• 2+ years of experience, preferably within financial services or another corporate environment
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• Strong proficiency in Microsoft Office Suite and comfort learning new systems
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• Polished, professional demeanor with excellent interpersonal skills
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• Strong written and verbal communication skills
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• High level of organization and attention to detail
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• Ability to multitask and manage competing priorities
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• Discretion and ability to handle sensitive information
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• Proactive, solutions-oriented mindset
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• Friendly, approachable, and client-service focused attitude
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HOURS:

8:30am–5:30pm

Fully onsite, 5 days per week

SALARY:

$80K–$125K base (DOE) + bonus + amazing benefits