Bookkeeper

Job Description

Job Description

We are looking for a detail-oriented Bookkeeper to support retail accounting operations in California. This Long-term Contract position is ideal for someone who can manage day-to-day financial activities, maintain accurate records, and help keep reporting and compliance tasks on schedule. The role will work closely with accounting leadership while contributing to reconciliations, tax filings, and financial documentation. Success in this position requires strong QuickBooks Desktop skills, sound bookkeeping knowledge, and a consistent focus on accuracy.

Responsibilities:

• Support the Accounting Manager in overseeing routine financial activities and maintaining organized accounting records.

• Handle incoming and outgoing transactions by managing accounts payable and accounts receivable processes accurately and efficiently.

• Reconcile bank accounts, credit card activity, and general ledger balances to ensure complete and reliable financial data.

• Record journal entries with proper backup documentation and assist with closing activities at month-end and year-end.

• Prepare and submit sales and use tax filings, property tax returns, and related payments within required deadlines.

• Coordinate year-end reporting tasks, including 1099 preparation, fixed asset tracking, and depreciation schedule maintenance.

• Post payroll-related accounting entries, review related reconciliations, and help ensure supporting records are complete.

• Maintain business licenses and permits while assisting with federal, state, and local compliance-related filings.

• Create financial reports, spreadsheet analyses, and account summaries for internal review, audits, and special projects.

• Communicate effectively with vendors, banks, agencies, and internal teams while helping strengthen accounting procedures and internal controls.We are seeking a detail-oriented accounting and finance individual to support key operational and reporting functions across multiple locations. This role will assist with processing payroll for 10 different payroll groups, reviewing and analyzing accounts payable and accounts receivable discrepancies, and preparing sales tax reports. The ideal candidate will have strong organizational skills, the ability to manage multiple priorities, and experience working in a fast-paced environment.

Key Responsibilities

• Assist with processing payroll for 10 different payroll groups across multiple locations
• Review, research, and help resolve accounts payable and accounts receivable discrepancies
• Prepare and support sales tax reporting and filings
• Maintain accurate financial records and ensure timely data entry and reconciliations
• Communicate with internal teams and location contacts to gather payroll, AP, AR, and tax-related information
• Support month-end and periodic accounting activities as needed
• Ensure compliance with company policies, procedures, and applicable regulations

• Experience with payroll processing, accounts payable, accounts receivable, and sales tax reporting
• Experience using QuickBooks Desktop
• Strong analytical and problem-solving skills
• High attention to detail and accuracy
• Ability to work across multiple locations and manage competing deadlines
• Proficiency with Microsoft Excel and accounting systems
• Strong communication and organizational skills