Office Coordinator

We're looking for a highly organized, personable Office Coordinator to keep our workplace running smoothly. You'll be the first face visitors see and the person the whole team relies on — from managing our shared inbox to making sure the conference rooms, kitchen, and daily office operations run efficiently and effectively.

This role will also be instrumental in helping our team shape and grow culture. The person in this seat sets the tone for how our office feels: the warmth a visitor senses walking in the door, the birthday that doesn't go unnoticed, the happy hour that actually brings people together, the little touches that make the office somewhere people want to be. You'll notice what would make the team's day better and just make it happen.

If you enjoy keeping a busy workplace running well, and you want to help shape the culture of a growing company, this role is for you.

What You'll Do

Front of House & Visitors

Greet visitors, seat them in conference rooms, and offer refreshments

Manage the visitor list and confirm NDAs are signed

Assist with incoming deliveries

Conference Rooms & Calendar

Straighten and prep conference rooms each morning and evening

Monitor the room calendars to prevent double bookings

Assist the team with room bookings and ensure meetings are in the appropriate sized room

Email & Communications

Manage the company email inbox, routing and responding as needed

Kitchen & Office Upkeep

Keep the kitchen stocked and tidy: dishes, counters, drinks, snacks, and groceries

Order and restock snacks, drinks, and groceries

Refill and manage the water dispenser

Coordinate team lunch and dinner orders M-F

Team Culture

Track and celebrate team birthdays and work anniversaries

Help with team events: happy hours, office decor, swag orders, and team gifts

What We're Looking For

Prior experience in office administration, reception, hospitality, or a similar role 3+ years

Strong organizational skills and keen attention to detail

Warm, professional communication with visitors and teammates

Comfortable juggling multiple tasks and priorities daily

Proficiency with email and calendar tools

Reliable, proactive, and takes ownership of the workplace experience

Why Join Us

You'll make a real impact: this isn't a behind-the-scenes role — you'll shape how our office feels every single day.

Room to grow: we're a growing company, and we'd love for you to grow with us. You'll have the freedom to take ownership, suggest better ways of doing things, and expand the role over time.

Fun is part of the job. Happy hours, birthday celebrations, swag drops, holiday decor — you'll help plan the moments that make work feel less like work.