Athletic Clerical Assistant

Athletic Clerical Assistant

Reports To: Building Principal or Designee

Evaluation: Current Alabama Evaluation Program

Provides Support To: Administration and Athletic Department at Cullman High

Days/Hours: 185 days/8 hours

FLSA Status: Non-Exempt

Salary Schedule: Click Here

Education and Experience:

• Bachelor's degree from an accredited college and/or university preferred

Required Skills and Abilities:

• Flexible working hours will be required which may include evening athletic activities

Performance Responsibilities:

• Ensure athletes are in compliance in accordance with AHSAA regulations and required documents
• Before athletes tryout for an athletic team, ensure they have the required documents
• Ensuring athletes are approved academically:
• Sending transcripts to the AHSAA for approval if students have transferred in from another school system or are homeschool or have taken summer school courses
• Ensuring athletes are passing and complaint with "4 core and 2 more"
• Ensuring athletes have athletic travel and permission
• Ensuring coaches are in compliance with expectations for coaching from Cullman City Schools and AHSAA:
• Approving coaching courses, community coach checklist, helping new coaches with Dragonfly
• Keep documentation of communication with coaches about athletes that are not in compliance with Cullman City Schools and AHSAA requirements
• Coordinate, organize and execute mass physical day for all Cullman City School System Athletes
• Uploading all physicals done the day of the physical
• Ensuring with coaches that all rosters are correct in Dragonfly (principal certifying and rostering within 48 hours of a contest)
• Working with coaches when rosters change during the season
• Marking all middle school and new student athletes in PowerSchool as athletes
• Connecting transcripts in Dragonfly via PowerSchool
• Communicating with parents about athlete eligibility questions (call, text, email)
• Responsible for placing gatekeepers for all athletic events
• Responsible for posting games on GoFan or online ticket sales program
• Debrief weekly with athletic director and school principal
• Assist school bookkeeper with:
• Preparing, Counting and Reconciling cash boxes
• Counting and Receipting funds
• Processing purchase orders, invoices and check batch preparation
• Processing and reconciling GoFan data entry to accounting software
• Any other duties as assigned

Background Check Required:

• (Ala. Code 16-22A-5) Upon offer of employment, employees will be required to submit legible fingerprints for a background review by the Alabama Bureau of Investigation and the Federal Bureau of Investigation.

Working Conditions:

• Position is regularly required to sit, stand, walk and use hands to finger, to handle, or feel objects, equipment, or controls.
• Position is required to talk and hear.
• Position is occasionally required to reach with hands and arms, climb stairs, bend, stoop, squat, crouch, and kneel.
• Position will occasionally lift, push, pull, carry and/or move up to 50 pounds.
• Specific vision abilities required by this job include near vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Additional Details:

• Position will be subject to the Students First Act of 2011. Cullman City Schools reserves the right to fill this position by internal applicants by means of transfer
• Under the Students First Act of 2011, no credit toward tenure or non-probationary status is earned in the initial year of employment if hired after September 30.

Cullman City Schools does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities.