Administrative Coordinator- Athletic Department
$28 per hourBeacon Hill Staffing Group
Job Description
Job Description
Our client, a higher education institution, is seeking a part-time Administrative Coordinator to support senior leadership within a busy athletics and recreation department. This is a 5+ month temporary position covering a leave, paying $28/hour, and working Monday through Friday, 9:00 AM-3:00 PM. The role is 100% onsite in Boston, MA, and is ideal for an experienced administrative professional who thrives in a fast-paced environment and can independently manage complex schedules, travel, and competing priorities. Qualified and interested candidates are encouraged to apply today for immediate consideration.
- Provide day-to-day administrative and operational support for the department and senior leadership.
- Manage complex executive calendars, schedule high-level meetings, and proactively resolve scheduling conflicts.
- Coordinate travel arrangements, itineraries, event details, and expense reconciliation.
- Prepare meeting agendas, notes, reports, communications, and other materials.
- Support special projects, committee work, research initiatives, and department events.
- Help oversee office operations, reception coverage, guest protocols, work orders, and general office procedures.
- Serve as a liaison between senior leadership and the broader department to ensure effective communication.
- Minimum 5 years of administrative experience required.
- Previous experience working in higher education required.
- Bachelor's degree required.
- Strong experience with complex calendar management and travel coordination.
- Proven ability to work independently in a fast-paced, high-volume environment with minimal supervision.
- Excellent organizational, communication, interpersonal, and customer service skills.
- Strong attention to detail with the ability to prioritize multiple competing deadlines.
- Ability to exercise discretion and maintain confidentiality when handling sensitive information.
Vacancy posted 4 days ago
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