Administrative Assistant

Job Description

Job Description

WOW OUR CUSTOMERS. WOW OUR REPS. MAKE LIFE RUN SMOOTHLY.

THE OPPORTUNITY:

This position is responsible for providing administrative support to the Divisional Sales Managers and Sales Office with the goal of continually WOW'ing our customers and reps. This role coordinates travel schedules and provides day-to-day administrative support across a variety of projects and activities within the Sales Department. While this position works closely with the sales team, it is not a sales role, but rather an administrative assistant role focused on supporting, organizing and helping things run smoothly within the sales department.

We're seeking an individual with a positive can-do attitude and history of administrative success. This position plays a key role in supporting the sales team by keeping tasks organized, on track and moving forward.

This is an On-Site position based at our HQ in Detroit Lakes, MN.

SCHEDULE: Monday-Friday 8a-5p

PAY: $45,000-$50,000

BENEFITS: Lakeshirts offers a fun, creative, and team-driven culture where employees are empowered to grow and thrive. We provide competitive pay with daily pay options, comprehensive insurance benefits, up to 22 paid days off in the first year, profit sharing, a 401(k) plan, a relaxed dress code, unique perks like an onsite cafeteria and more. Join us and be part of a company that values teamwork, innovation, and making work enjoyable every day!

A Typical Day (job functions) | Support + Plan + Schedule + Organize + Coordinate

• Provide administrative support to Divisional Sales Managers - managing schedules, coordinating meetings, preparing communications, monitoring reports for key updates and ensuring deadlines are met

• Coordinate and execute event planning for sales conferences

• Organize and execute customer visit arrangements, ensuring all requirements are met and our customers are WOW'ed on their visit

• Manage and execute sales related projects (i.e. Holiday gifts for customers, sales rep goal communications, newsletters, milestone recognition, etc.)

• Track budgets, expenses and cost savings for sales activities and travel

• Coordinate and track sales onboarding, dissolutions, goals, ratings, etc.

• Manage and execute regional/national show logistics including schedules, appointments, and preparation of materials (occasional travel required)

• Provide back-up assistance at the front-desk (greeting customers, answering phones, postage, supplies, etc.)
• Take ownership of tasks and follow through to keep operations organized and on track

Skills (qualifications) | Detail-Driven + Anticipate Needs + Desire to Help + Roll with the Flow

• High school diploma, some college courses preferred, but not required

• Must be detail oriented with excellent computer skills

• Must be proficient in Microsoft Excel & Word

• Type 45+ words per minute

• Experience in scheduling and event coordination is required

• Anticipating needs and a driven desire to help where needed is crucial

• Excellent communication skills, problem resolution, sound judgment and proactiveness is required

• Ability to work well in a team

• Must be reliable, responsible, flexible, detail driven and take direction well

• Must be able to handle multiple interruptions and follow through with deadlines
• Must be onsite (Detroit Lakes)

OUR CULTURE is one-of-a-kind and truly sets us apart. We are proud of our humble beginnings and non-corporate style. We offer a unique atmosphere, unlike any other manufacturer. We work hard to be the best and we seek only committed individuals who will help move our company forward and embrace our values and culture. Lakeshirts | Blue 84 is one of the largest privately owned screen-printing manufacturers in the United States, responsible for decorating and distribution of a wide variety of garments for the resort, college, and K-12 markets. At our headquarters in Detroit Lakes, MN, we employ over 1000 great people, proudly producing 45,000+ garments daily. It's not just a job but a lifestyle. Our job descriptions help support and guide you in the role you play in making our company successful. LIFE'S BETTER IN A T-SHIRT. IT REALLY IS.

Cognitive or Mental Requirements of the Job:

Employee must be able to see and hear, read and write. Requires adaptability, analyzing, assessing, calculating, decision making, dependability, judgment, reading, speaking, following direction, handling multiple priorities, reasoning.

Physical Demands:

CONTINUOUSLY: Sit, Stand, Walk

FREQUENTLY: Bend, Twist, Reach, Lift, Carry, Reach Above/At/Below Shoulder Height

OCCASIONALLY: Lift/Carry over 10lbs, Pull, Push

NEVER: Climb, Balance, Crawl, Lift/Carry Over 50lbs

NOTE: This job description is not intended to be all-inclusive and should in no way be considered a contract or guarantee of employment. Employee may perform other related duties as needed based on the ongoing needs of the business. Minnesota is an Employment-At-Will state and implies no specific length of employment.