Accounts Payable Specialist

Description

The Accounts Payable Specialist is responsible for the timely and accurate processing of accounts payable transactions, maintenance of vendor records, and support of departmental financial processes. Reporting to the Financial Analyst, this position collaborates with internal departments and external vendors to ensure financial accuracy and operational efficiency. The role is expected to embody QuikCut's core values of Built with Integrity, Driven for Success and Focused on Partnerships while contributing to a culture of accountability, collaboration, and excellence.

The ideal candidate is dependable, process-driven, and comfortable working in a fast-paced manufacturing environment where priorities can shift quickly.

• Process vendor invoices accurately and timely while ensuring proper coding and approvals.
• Match invoices to purchase orders and receiving documentation.
• Investigate and resolve invoice discrepancies, pricing issues, and payment questions.
• Prepare and process weekly check runs, ACH payments, and other electronic payments.
• Maintain vendor records, including W-9 forms and payment information.
• Reconcile vendor statements and proactively address outstanding balances.
• Respond to vendor inquiries and maintain positive business relationships.
• Assist with month-end closing activities, including accruals and account reconciliations.
• Monitor AP aging and ensure payments are made within agreed-upon terms.
• Support audits by providing requested documentation and reports.
• Collaborate with Purchasing, Operations, and Plant Leadership to ensure accurate financial records.
• Assist with expense report review and processing.
• Maintain organized and compliant financial documentation and records.
• Identify opportunities to improve accounts payable processes and efficiencies.

Requirements

Required

• High school diploma or equivalent.
• Minimum of 2 years of accounts payable, bookkeeping, or related accounting experience.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Strong organizational and time management skills.
• Ability to maintain confidentiality of financial and employee information.
• Excellent communication and problem-solving skills.

Preferred

• Associate's degree in Accounting, Finance, or Business.
• Experience in a manufacturing environment.
• Experience with ERP, accounting, or financial management systems.
• Knowledge of purchase order and inventory-based accounting processes.