Legal Executive Assistant at Naviga Boston, MA

Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant. The firm is headquartered in Chicago, IL, and London, England, employing over 3,600 lawyers worldwide. They foster a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast‑paced environment that values problem‑solving and innovation while supporting top legal professionals. Title Legal Administrative Assistant Location Boston, MA – Hybrid (post‑onboarding) Key Notes Support a renowned, multi‑billion‑dollar global law firm with a reputation for excellence Work closely with high‑level partners and clients, managing critical operations Join a culture of collaboration and high performance, fostering professional growth Hybrid work flexibility available after onboarding Competitive compensation and comprehensive benefits package Responsibilities Serve as a trusted partner to attorneys by managing day‑to‑day operations and ensuring efficient practice execution Coordinate and maintain complex attorney Outlook calendars and travel logistics Manage billing processes, including prebill preparation, budget monitoring, and liaison with billing and collections Prepare agendas, presentations, correspondence, and confidential documentation Oversee meeting coordination, including logistics, material preparation, and follow‑up Interact directly with clients and external contacts on behalf of attorneys Collaborate with the Legal Support Services team to delegate, monitor, and complete administrative and legal support tasks Maintain and organize electronic and physical filing systems in compliance with firm policies Requirements A minimum of five (5) years of professional executive administrative experience, ideally supporting partners or executives in a legal or corporate environment Open to individuals with professional services experience but must also have billing experience Advanced proficiency in Microsoft Excel, Word, and PowerPoint, Aderant and Intapp Excellent communication and interpersonal skills, with the ability to interact with lawyers, clients, and business professionals Exceptional organizational and time‑management skills to handle multiple priorities effectively A strong work ethic, flexibility, and a positive, dependable attitude Proven ability to maintain confidentiality and exercise professional judgment Education Required: High School Diploma or GED Preferred: Bachelor’s Degree Benefits Medical, Dental and Vision Insurance Health savings account (HSA) Flexible spending account (FSA) Commuter spending account Basic life and accidental death & dismemberment insurance (AD&D) Short Term and Long Term Disability coverage Guide+Thrive (EAP) Critical illness insurance 401(k) and Profit sharing plan PTO and Holiday Plus much more! #J-18808-Ljbffr