Secretary V

Secretary V - 003353

Position Number - 003353

Position Title - Secretary V - 003353

Division - Academic Affairs

Department - 420500 - Communication

Minimum Qualifications - High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications - Experience using MS Office and Google platforms is highly preferred.

Job Description Summary - The University of South Alabama's department of Communication is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions These are the job duties required of the position.

Essential Functions - Performs advanced administrative and operational support responsibilities for the Communications department, including the department Chair and faculty. Prepares correspondence, reports, meeting minutes, university forms and other documents using a PC. Promotes a welcoming and inclusive environment for students, faculty, staff, and visitors. Manages department budgets, purchase orders, requisitions, and travels reimbursements. Utilizes University systems, such as Banner, Concur, and DocRoute, to access and update course schedules, processes payments, and faculty appointments. Maintains department records, databases, and confidential files. Coordinates meetings, events, faculty searches and schedules. Processes personnel paperwork, EPAFs, and part-time faculty contracts. Assists with accreditation reports, annuals reports, and special projects. Supervises student workers. Keeps inventory and orders office supplies. Interacts by telephone, letter, e-mail or in person with faculty, staff and students; Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required.

Number of Vacancies - 1

Job Open Date - 06/09/2026

Job Close Date

Open Until Filled - Yes

Working Days - Monday - Friday

Working Hours - 8:00 a.m. - 5:00 p.m.

Job Location - Main Campus

Full-time or Part-Time - Full Time

Regular or Temporary - Regular