Office Coordinator Secretariat for Administration

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Secretariat for Administration Piscataway, NJ

Presently, we are seeking an Office Coordinator who will provide various advanced administrative support to 4 offices within the Diocese. The Office Coordinator must have great attention to detail with a high degree of organization, planning and follow through, and flexibility. The successful candidate will have excellent communication and interpersonal skills. A brief summary of the position description is listed below . A more detailed will be shared at the interview.

• Act as a liaison and knowledgeable contact between Executive Director/EDPSP/Directors and other diocesan staff, parish, and school administrators; Maintains accurate mailing lists for various constituents and electronically distributes policies and other announcements as appropriate. Ensures all communication is appropriately reviewed, professional, and timely
• Draft letters and other correspondence as appropriate when requested by the Executive Director, EDPSP, Director of Facilities, and Insurance Manager
• Provide webpage updates to the Office of Communications for the Office of Facilities and Officer Insurance; Ensure that contact information is up to date on-site
• Provide general administrative support including multi-calendar management, maintaining departmental files electronically or by hard copy, answering/re-routing phone calls, e-mails, and other correspondence while following up on inquiries as required
• Review and approve recurring monthly invoices for the Offices (utilities, phone, internet, and other contracted services) in the billing system; Compare to budget and bring variances to the attention of the appropriate Office Director
• Coordinate requests for meetings and conference center special requests
• Answers and redirects calls received at the general office number
• Order office supplies as needed
• Other job responsibilities as required

The ideal candidate will demonstrate the following qualifications:

• Associate degree (A.A.) or equivalent from a two-year college or technical school
• Seven to ten years of relevant experience and/or training
• Knowledge of Word, Excel, Publisher, Outlook, billing systems, and website content management
• Maintain a high level of confidentiality

Interested candidates should forward their resume to View email address on us.fitly.work. Or mail to: Human Resources Director, Diocese of Metuchen, PO Box 191, Metuchen, NJ 08840-0191 ** Due to the anticipated high volume of responses, only those candidates who we are interested in interviewing will be contacted. NO PHONE CALLS PLEASE