Office Admin

Office AdministratorThe Office Administrator (OA) is responsible for providing general office support with a variety of clerical activities and related tasks. Work as liaison between the local Region and Finance and Human Resources Service Center. OAs embody the Values (Professionalism, Focus, Passion, & Responsibility).Key ResponsibilitiesManaging ExpectationsSupport the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations)Human Resources, Finance and Sales support functionsExecutionManage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations.Provide support to the Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries.Perform the Encompass Route Accounting System ("Encompass") Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected.Act as a key partner to the Talent Business Partner (TBP) by consulting on questions regarding key HR policies and procedures.Assist Talent Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, uniform ordering and tracking and answering general HR process or policy questions.Professionally answer all incoming office phone calls and ensures all calls are directed accordingly.Ensure proper filing and follow proper record retention policy of pertinent documents.Plan, coordinate and organize various meetings and events.Code and obtain GSM approval for all Operating Expenses.Support sales with Tell-Sell calling duties (where applicable).Adhere to proper state and federal record retention and posting guidelines.Other duties as may be assigned.Building SuccessWork collaboratively across the organization and share best practicesLead by example and adhere to Company standards & Red Bull ValuesMaintain a professional representation of the company and Red Bull brand when in the marketMinimum Experience and QualificationsHigh School Diploma or GED requiredStrong verbal and written communication skillsStrong mathematical skillsStrong technical skills with smartphone technologyStrong organizational skills as demonstrated by an ability to set and handle multiple prioritiesExceptional time management skills and punctualityProficiency in Microsoft OfficeFluent in EnglishPreferred Experience and QualificationsPrior customer service, human resources, office management, and accounting experience preferredDirect Store Delivery or Route Accounting experience a plusAdditional language skills an advantagePhysical RequirementsEmployee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.Employee frequently is required to walk and sit.Employee is occasionally required to stand and stoop, kneel, crouch, or crawl.Employee must occasionally lift and/or move up to 25 pounds as needed.Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.Exposed to moving mechanical parts and outside weather conditionsNoise level in the work environment is usually moderate Alpine Solutions Group