Office Assistant

Office Assistant, South Royalton Legal Clinic (SRLC)

Full-time, non-exempt, 37.5 hours/week

On-Campus

Reports to: Office Manager, SRLC

VLGS Benefits and PTO include:

• Full benefits (medical, dental, vision, etc.).
• 403b including 4% employer contribution.
• 2 weeks of paid vacation in addition to paid personal and sick days.
• 11 paid holidays plus two weeks of paid days off for Summer and Winter breaks.
• Employee Assistance Program.
• VLGS course participation with tuition assistance.
• Flexible schedule potential.

Vermont Law and Graduate School is committed to cultivating and preserving a culture of inclusion and connectedness. We grow and learn better together with a diverse group of faculty, staff, and students. In recruiting for faculty and staff, we seek unique backgrounds to enrich and challenge our community.

Position Summary:

The Office Assistant provides administrative and operational support to the South Royalton Legal Clinic, Vermont Law and Graduate School's on campus, civil legal clinic. Working under the supervision of the Clinic's Office Manager, the Office Assistant provides support to the SRLC Director and staff attorneys as well as student clinicians and work-study students.

Key Duties and Responsibilities:

• Provides primary front desk coverage for the South Royalton Legal Clinic in conjunction with work study students;
• Fields incoming telephone, in-person and email inquiries of prospective clients in accordance with SRLC procedures; documents necessary information, triages and refers inquiries as appropriate; and prepares and coordinates routine and case-related correspondence for attorneys which includes the filing of correspondence and pleadings electronically and through U.S. mail;
• Conducts basic initial screenings of potential clients. Discusses cases with attorneys to assess legal needs and clinic availability;
• Maintains case file storage for files that have been closed for at least 7 years. Corresponds with former clients and implements file destruction policy;
• Assists the Office Manager with the organization and maintenance of library and library materials;
• Maintains and update client files as needed;
• Conducts clerical tasks, such as sorting and sending mail; and,
• Maintains and tracks office supplies.

Requirements

Required Education, Skills, and Experience:

• High school diploma required, Associate's Degree or higher preferred, or equivalent combination of education and experience.
• Knowledge of office practices and procedures.
• Proficient in use of grammar, with editing experience a plus but not required.
• Ability to interact with others with patience, consideration and discretion.
• Strong organizational skills.
• Ability to respond appropriately to pressures, deadlines and changes in priorities and schedules.
• Computer competency with the following: Microsoft Office Suite and Outlook.

Other Requirements:

• 85% computer related work.
• Primary work is done sitting and/or standing at desk.
• Must be able to work legally within the United States without sponsorship.
• Ability to perform all essential functions of the job with or without basic accommodations.

Application Requirements:

Please attach a resume and cover letter for consideration. If you are applying from a third party website (Indeed, etc.) and are unable to attach additional materials to your online application, please apply directly at or email required documents to Christine Saul, View email address on click.appcast.io.

As part of our commitment to compliance with the Americans with Disabilities Act, candidates who meet the qualifications for this position and who require accommodations to apply should contact Human Resources at View email address on click.appcast.io.