Project Management Assistant

Project Management Assistant

Steel and Metal Systems, Inc. is a growing business in Blackshear, GA. We are a professional and agile company. Our company designs, sells, manufactures, and constructs metal buildings and roll-up doors for the self-storage industry. We are seeking a Project Management Assistant.

Position Summary

The Project Management Assistant provides administrative and organizational support to the Project Management team. This position helps Project Managers stay organized, maintain accurate project information, monitor deadlines, and follow up on outstanding tasks so Project Managers can remain focused on managing their projects. The ideal candidate is highly organized, detail-oriented, adaptable, and comfortable managing multiple priorities throughout the day. This role is best suited for someone who enjoys creating order, keeping information current, following up with others, and making sure important tasks do not fall through the cracks.

Preferred Experience

Previous administrative, project-support, construction, manufacturing, or other busy office experience is preferred. Experience supporting multiple managers or departments is a plus. Direct construction experience is helpful but is not required if the candidate demonstrates strong organization, computer skills, accuracy, and the ability to learn project terminology and processes.

Primary Responsibilities

• Provide daily administrative and organizational support to Project Managers.
• Maintain organized and accurate electronic project files, records, and documentation.
• Update project schedules, task lists, and due dates.
• Track outstanding tasks, approvals, documents, and follow-up items and notify the appropriate team members.
• Assist with scheduling meetings, routine communications, and documentation of important project information.
• Maintain project logs, checklists, and other tracking tools used by the Project Management team.
• Assist with project documentation, shipping information, billing support, and project closeout records as required.
• Escalate urgent issues, missing information, conflicting priorities, or approaching deadlines to the appropriate Project Manager.

Required Skills and Qualifications

• Exceptional organization and attention to detail.
• Ability to shift priorities throughout the day while maintaining follow-through.
• Strong time-management skills and ability to manage multiple deadlines.
• Comfortable supporting multiple people and working across multiple active projects.
• Clear, concise, and professional written and verbal communication.
• Strong computer skills, including Outlook, Teams, Excel, and Word.
• Ability to work in shared folders and systems.
• Ability to learn Smartsheet, SharePoint, and other company systems.
• Ability to identify missing information, ask questions, and follow assigned items through completion.

What Success Looks Like

• Project information and files are current, accurate, and easy to locate.
• Outstanding actions and approaching deadlines are visible to the appropriate Project Manager.
• Assigned follow-ups are completed and documented.
• Important requests do not become buried in email, Teams messages, or project records.
• Project Managers spend less time searching for information and administratively tracking routine items.
• The workload remains organized even when priorities change throughout the day.

Salary - Minimum $21/Hr., commensurate with experience

Job Type: Full-time

Benefits: 401(k) matching Health/Dental/Vision insurance available Company-paid life insurance Paid time off

Schedule: 8-hour shift / Days Monday to Friday Overtime – Occasional

Equal Opportunity Employer / E-Verify Steel & Metal Systems, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other legally protected status. Our Company also participates in E-Verify and will provide the federal government with information from each new employee's Form I-9 to confirm authorization to work in the United States