Contract Administrator

Job Overview

Location: Lloyd Corporate Plaza in NE Portland
Schedule: Monday through Friday, typically 8:30 a.m. to 5:00 p.m.

The Contract Administrator is responsible for contract planning, drafting, negotiating, executing, monitoring, and coordinating the contract management lifecycle across the organization. This position serves as the liaison for contract reviews, contract disputes, and contract performance. The role requires strong communication, negotiation, analytical, and organizational skills to successfully work with internal and external stakeholders in executing contracts that protect the organization’s interests.

The job incumbent must understand, appreciate, and respect the differences within our Cascadia community. As such, it is expected that this position promotes integrated care, our vision of trauma-informed and person-first approaches and helps create a work environment of acceptance.

Essential Duties

This position description is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position. Management reserves the right to modify, add, or remove duties as necessary.

General:

• Draft, review, negotiate, and prepare contracts, agreements, memorandums of understanding, and other documents as needed for internal review, approval, and signature, ensuring accuracy, completeness and proper authorization prior to execution.
• Coordinate the contract review process, obtain input from internal stakeholders, and support redlining.
• Evaluate and manage requests for contract changes, including change orders, revisions, and amendments, maintaining version control and ensuring an auditable record of approvals and revisions.
• Manage contract administration activities through the contract lifecycle, supporting contracts from intake through close out in the contract management platform; serve as key point of contact for contract management system training, troubleshooting, and support.
• Monitor contract performance; support the development/monitoring of metrics, KPIs, and status updates.
• Provide guidance to internal teams on contract interpretation and terms and support training on contract topics.
• Maintain and continuously improve contract administration policies, procedures, systems, templates, standard clauses, and playbooks to streamline processes and reduce timelines.
• Partner with cross-departmental teams to perform compliance and quality assurance checks and support internal and external audits, ensuring internal work meets the requirements and standards set forth in contracts, grants, and regulatory requirements.

• Perform other duties as assigned.

Regulatory & Compliance:

• Support analysis of contracts and agreements to ensure compliance with policies, regulatory requirements, and industry standards.
• Track and assist with fulfilling grant and contract reporting requirements and timelines.
• Comply with laws, regulations, policies, and procedures under which the program and company operate.

• Respect and honor client rights and responsibilities and demonstrate professional boundaries and ethics.
• Maintain accurate and up-to-date documentation that ensures compliance with all agency policies and procedures and local, state, and federal regulations.

• Understand safety regulations and evacuation procedures; participate in regular safety drills in compliance with program policies and procedures.

• Complete annual employee training in compliance with program and company requirements.
• Provide guidance, support, and training to other staff in alignment with company mission and values.
• Participate in all scheduled staff meetings, supervision sessions, and other departmental and company meetings.

Qualifications

Education:

Required:

A bachelor’s degree in business administration, finance, healthcare, or a related field.

Three additional years of relevant work experience (totaling at least 6 years of relevant work experience) may be substituted for a degree.

Experience:

Required:

Minimum of three years in a similar position related to contract administration, contract/grant compliance, contract operations, or similar work. Experience must include drafting, revising, and negotiating contracts

Preferred:

Experience with healthcare contracts.

Specialized Knowledge, Skills, & Abilities:

• Effective communication and active listening skills.
• Ability to analyze legal documents for accuracy and understand legal terminology and principles.
• Experience with contract management solutions.
• Effective interpersonal and customer service skills.
• Ability to work proactively and effectively in both a team and independently.
• Knowledge of Microsoft Office Suite.
• Operate computer hardware and software at a level needed to effectively perform job functions.
• Excellent verbal and written communication and presentation skills, including ability to articulate concepts to staff, partners, and stakeholders; strong facilitation and stakeholder engagement skills.
• Ability to lead, motivate, and guide peers, cross-functional partners, cross department, and network management toward goal attainment

Core Competencies

Teamwork:

Contribute to a culture that promotes cooperation, respectful communication, and mutual trust. Collaborate across interdisciplinary teams by working together and sharing ideas, skills, and knowledge to achieve common goals. Foster an environment that fuels creativity by combining differing perspectives and experiences to generate innovative solutions.

Ethics, Values, & Integrity:

Maintain a respectful, diverse, and inclusive work environment where decisions are transparent and objective. Hold themselves and Cascadia Health accountable for their actions while contributing to a positive organizational culture.

Demonstrate ethical behavior, adherence to professional codes of conduct, and promote ethical standards.

Emotional Awareness:

Understand and manage one’s own emotions while respecting varied emotional expressions and communication styles of others. This includes recognizing the varied ways emotions can influence thoughts and behaviors and adapting interactions to enhance interpersonal effectiveness and self-awareness.

Culture:

Positively contributes to a work environment that values all individuals. Evaluate social situations to determine what is expected or required to recognize the feelings and intentions of others.

Safety:

Actively contribute to the safety and welfare of the Cascadia community through prevention, education, and awareness. Participate in and promote a work environment that identifies and prevents workplace safety issues.

Working Conditions

Environmental:

Work is performed in one or more of the following: a clinical office, acute care settings, and community setting including client residences, correctional facilities, shelters, hospitals, public places, and other social service sites. Meal periods and breaks are subject to interruption. Universal Precautions and remaining alert to the environment are critical to address the potential for violent behavior, exposure to disease, biohazards, noise, and contaminants.

Mental Demands:

The work assigned is diverse and involves addressing new and unusual circumstances. The work regularly involves a degree of unpredictability and disruption of planned tasks requiring a flexible time management approach. In addition, this position requires exercising sound judgment.
Cascadia is an Equal Opportunity employer. If you need assistance or an accommodation due to a disability, you may contact us at View phone number on us.fitly.work or at View email address on us.fitly.work

Benefits

We offer generous benefits for our full-time and part-time employees (20 hours + pro-rated) including:

• Generous Paid Time Off Package - Full-time employees earn 6 weeks of PTO in their first year!
• Medical and Dental Coverage (begins 1st of the month following hire date)
• VSP Vision Discount Plan
• 403(b) Retirement Plan - Eligible after 60 days with immediate 100% vesting and a 1-to-1 company match up to 3% per pay period,plus the opportunity for an additional discretionary contribution (up to 5%) at the end of the fiscal year.
• Flexible Spending Account (FSA) (Medical, dependent care, and transportation options)
• Short-Term Disability, Long-Term Disability, and Life Insurance
• Paid Bereavement and Jury Duty Leave
• Length of Service Award
• Voluntary Life Insurance
• Supplemental Insurance
• Student loan forgiveness options

Wellness Benefits:

• Employee Assistance Program (EAP)
• Bike to Work Reimbursement
• Discounted Fitness Memberships
• Trauma Support Team

Starting Rate Range in USD ($)