GELC Office Assistant

Job Title: Office Assistant Department: GELC Reports To: GELC Director Hours: 40 Hrs/Wk – Full Time Salary: Based on Salary Matrix+Benefits Requisition: 864 Salaries are market competitive. For accurate salary information, call View phone number on click.appcast.io or email View email address on click.appcast.io. The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave. Position Summary Performs general office administrative and interfaces with all visitors, parents and guests to support the department and families. Essential Duties and Responsibilities Greets and escorts visitors/vendors to their destinations. Answers, screens and routes telephone calls. Helps all visitors sign in/out on the log and assigns a visitor pass. Greets parents in a warm, professional, and enthusiastic manner them sign their child in through computerized attendance program. Verifies that are authorized parent pickups. Responsible for copying applications and other documents. Creates flyers and disseminates appropriately. Ensures all employees utilize the sign in/out sheet. Communicates with GELC Administration staff regarding visitors, deliveries, phone calls, emergencies, etc. Composes routine correspondence and memos. Ensures a clean, well-maintained, and presentable environment. Maintains the center’s entrance bulletin board with current program announcements and up-to-date news flyers. Required to work schedule assigned by supervisor (opening, closing, split shift, etc.) as needed. Performs other duties as assigned. Must maintain strict confidentiality and professionalism at all times The person in this position is required to take Puyallup language classes as scheduled throughout the year at GELC. Supervisory Responsibilities This position has no supervisory responsibilities. Qualifications and Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma or general education degree (GED); and a minimum of one year of general office related experience and/or training in an office setting; or equivalent combination of education and experience. Must have intermediate experience and knowledge with computers and be able to proficiently operate programs such as Word and Excel. Skills and Abilities Must use strong communication and customer service skills Language Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Licenses or Certificates Must successfully pass a criminal background check prior to employment and periodically throughout employment, including Federal Fingerprinting and WA State DCYF child abuse and neglect registry. Must have and maintain CPR certification. Must have and maintain First Aid Certification. Must pass TB test. Must have and maintain a valid Washington State drivers license and current automobile insurance. Driver’s License restrictions must not otherwise prevent an employee from driving a GSA vehicle and complying with the Vehicle Use Policy. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires the ability to operate a personal computer, multi-line telephone, calculator, facsimile and photocopier. Requires the ability to read, write, communicate, and interpret information accurately in English. Requires the ability to concentrate and consistently produce accurate work. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee occasionally is required to stand and walk. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10-25 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level is moderate to high. The physical exertion is low to moderate. Work is performed in an office setting. There are frequent contacts and interruptions during the day. The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment. Native American preference applies and job placements are given on a competitive basis, using job related factors. Because of the large number of applications received and limited job positions, your application will not guarantee employment. #J-18808-Ljbffr Puyallup Tribe