Administrative Assistant

Administrative & Accounting CoordinatorWe are seeking a highly organized, detail-oriented Administrative & Accounting Coordinator to support our Firm Administrator and assist with a variety of accounting, human resources, and office administration functions. This role is ideal for someone who enjoys working in a collaborative small environment, managing multiple priorities, and contributing to the smooth day-to-day operations of the firm. The successful candidate will provide support in billing, accounts receivable, accounts payable, employee benefits administration, onboarding and offboarding activities, payroll processing, reporting, and front desk coverage as needed.Human Resources & Benefits AdministrationAssist with employee benefits administration, including new hire enrollment, employee changes and terminations, monthly benefits audits and reconciliations, annual open enrollment and renewal activities, communication with benefits vendors and employeesMaintain employee files and HR documentationSupport payroll processing and administration, ensuring accuracy and confidentialityCoordinate employee onboarding and offboarding processesPrepare and distribute monthly PTO and leave reportsEmployee Onboarding & Personnel AdministrationPrepare and process new hire paperworkCreate and maintain personnel files and required documentationCoordinate onboarding schedules and orientation activitiesEnsure compliance with employment documentation requirementsAccounting AdministrationAssist with client billing processes, including invoice preparation, distribution, and follow-upMonitor and manage accounts receivable activitiesProcess accounts payable invoices and maintain vendor recordsOffice Administration & Front Desk SupportParticipate in front desk reception rotationProvide reception coverage during absences and scheduled time offAnswer and direct phone calls, greet visitors, and provide general administrative supportAssist with office organization, mail distribution, and administrative projectsSupport firm-wide initiatives and special projects as assignedQualificationsAssociate's degree or equivalent work experience; bachelor's degree preferredMinimum 2 years of experience in administrative, accounting, bookkeeping, payroll, HR, or office management support rolesExperience with billing, accounts receivable, accounts payable, and payroll processes preferredFamiliarity with employee benefits administration and onboarding processes is a plusProficiency in Microsoft Office Suite, including Excel, Word, and OutlookExperience with accounting software and payroll systems preferredStrong organizational skills with exceptional attention to detailAbility to manage confidential information with discretionExcellent communication and customer service skillsAbility to prioritize tasks and work independently in a fast-paced office environmentKey CompetenciesAttention to DetailOrganization and Time ManagementConfidentiality and ProfessionalismCustomer Service OrientationProblem SolvingTeamwork and CollaborationAdaptability and FlexibilityStrong Written and Verbal Communication