Project Controls Administrator II

Overview Infrastructure Engineering Inc. (IEI) is a leading engineering firm known for quality and responsiveness and a proven track record of success as a Prime civil engineering firm. IEI has an exciting opportunity for an experienced Project Controls Administrator II (PCA) to join our team. This is an opportunity to be in a key role with IEI frontline for driving revenue/cash flow, and our growth. The PCA supports the technical leadership in delivering projects in a timely, profitable manner with an emphasis on client satisfaction. Specifically, this role creates bandwidth for the Project Delivery Team (PDT) to focus primarily on successful project delivery, meeting critical deadlines, and maintaining the contract budget. This role partners closely firmwide with a cross section of PDT to help develop, drive and/or complete a broad range of administrative project tasks to contracts and risk management, financial management and internal management processes. This role is outward facing and actively interfaces with other departments, clients, subcontractors and/or vendors to either lead or assist in routine non-technical tasks to ensure all administrative aspects of the projects are being completed. Join us on this exciting journey as we continue to build a company based on Integrity, Excellence, and Ingenuity! Essential Duties and Responsibilities Prepare all contract documents and related documents and forms to ensure timely completion and execution of contracts. Assist in review of the contracts to safeguard firm’s exposure against risks associated with insurance requirements. Manages execution and tracking of all contract and contract related documents with clients, sub consultants and vendors and notifies PDT and EVP of any deficiencies. Develop and/or enhance contract and risk management processes and monitor compliance firmwide. Monitors project financials performance and earned value biweekly in partnership with PDT and notifies them of discrepancies or when project financial performance may be compromised. Reviews and leads approval of all project invoicing on behalf of the Project Managers by acting as a liaison and closely interfacing with the Finance and Accounting Department. Monitors and pursues all Account Receivables and engages appropriate internal and/or external personnel to ensure timely collection. Processes & Administrative Interface with between PDT and other departments on variety of administrative requests consisting of completion of forms, resumes, documents, exhibits or vendor portal registrations or updates. Monitors all project setups and tracking in Deltek are accurate and in accordance with established processes and guidelines. Supports PDT in completion of Project Management Plans. Assists EVP in auditing established project delivery processes (i.e. PMPs, Progress Reports, QAQC Compliance etc.) and reports findings. Organizes and maintains firmwide project and contract files protocols. Prepares and/or assists with project related documents and spreadsheets (i.e. project coordination, permits etc.) for both internal and external use. Manages firm-wide fleet which includes tracking, reporting and compliance. Maintains field equipment supply inventory by sourcing, procuring, and distribution. Participates in internal and/or external meetings, as necessary. Other duties as assigned. To Be Successful You will bring your A-game every day! You will enjoy interacting with and connecting with clients and team members in the office as well as on the project site and at the client\'s office. You are ready to provide leadership and collaboration and create a dynamic environment for your team! To join IEI\'s Team and take on this role, you will have the following qualifications: Bachelor\'s degree in related fields (AEC, Paralegal, Consulting, Business Administration, Financial and Analytics, etc.) from an accredited institution or approved equivalent preferred; must have 6+ years’ experience. Will consider a High School Diploma/GED with 10years plus direct related experience. Must have intermediate to advanced hands-on experience and knowledge interpreting contracts, agreements and other legal documents. Familiarity with the administrative requirements of public agency/publicly funded projects. Must be an effective verbal and written communicator, communicating in grammatically correct sentences to convey information with detail and accuracy while effectively utilizing active listening skills. Must have prior experience and be comfortable/confident collaborating with key management, leadership team members and stakeholders. Prior experience demonstrating effective interpersonal skills working across various departments, markets and multiple locations of an organization. Intermediate to advanced knowledge and skills in MS Office Suite (e.g., Word, Excel, PowerPoint, Outlook and Teams) and other software and/or platforms (CRM, ERP or SharePoint). Knowledge of Deltek (VantagePoint) with beginning to intermediate skills. Must have intermediate skills creating, producing and analyzing spreadsheets and processing technical information. Highly responsible and able to meet deadlines; good follow-through and a sense of ownership of task and process driven skills; ability to develop and improve processes. Benefits and Perks Highly competitive salary; and Bonus opportunities Medical, Dental, and Vision Benefits Personal Paid Leave (Paid Time-Off) Short and Long-term Disability Program 401K Program with Employer Match Employee Assistance Program Employee Appreciation Program An opportunity to learn and grow - Professional Development Program Opportunity to share ideas and express your point of view You are welcome to be your authentic self Philanthropic Outreach and Volunteer Opportunities Physical Demands The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to fingers, handle, or feel objects, tools, or controls; climb; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee may lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee may occasionally work outdoors in various weather conditions, possibly for an extended period depending on the assignment type. IEI is an Equal Opportunity Employer and is committed to the principles of equal opportunity for all employees and applicants for employment. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #J-18808-Ljbffr