Administrative Assistant, Human Resources

About the Job

GENERAL DESCRIPTION:

This position provides administrative support for Human Resources. Duties entail administrative and project based functions including arranging meetings, handling information requests, maintaining databases, preparing reports and filing. The individual is often privy to confidential information and must handle this information with discretion.

SUMMARY OF ESSENTIAL JOB FUNCTIONS:

Essential job functions include the following.

• Provides ongoing administrative support including preparing and editing presentations, reports, correspondence and other documents.
• Processes new hire paperwork including I-9 documentation and payroll-related documents.
• Maintains human resources systems (i.e., Paycom, Relias) compiles data, and generates reports.
• Administers employment tests including drug screening, fingerprint clearance cards and MVR reports.
• Maintains the Human Resources sections of the Intranet and agency organization charts.
• Coordinates various training sessions including CPR and First Aid training.
• Assists with reward and recognition programs.
• Covers receptionist daily lunch breaks as scheduled and serves as back up for the position.
• Prepares electronic personnel, benefits and HR-related files, and files documents into appropriate folders.
• Serves as back up for new hire orientation.
• Monitors, responds to and distributes incoming communications including the HR Inbox.
• Develops and carries out an efficient documentation and filing system.
• Assists with special projects as needed.
• Reviews operating practices and implements improvements where necessary.
• Interacts with external clients as well as internal staff at all levels.
• Performs other related duties as required and assigned.

REQUIREMENTS:

• Associate's degree and two years of experience, or an equivalent combination of education and relevant experience required. PHR or SPHR certification a plus.
• Strong written and verbal communication skills.
• Exercises discretion in acquiring and disseminating confidential and proprietary information.
• Ability to problem solve, interpret instructions from diverse individuals, and recommend solutions.
• Advanced Microsoft Office skills and database management experience required. Paycom experience a plus.
• Strong organization skills, attention to detail and ability to multitask.
• Ability to support and implement department projects, policies, goals and objectives.
• Comply with agency and program policies and procedures including confidentiality, employee conduct, computer usage and dress code.
• Meet program/department's performance and productivity standards.
• Attend required agency and program/department meetings.
• Adhere to the schedule agreed upon with the supervisor.
• Follow and model CFR's core values.
• Participate in PQI initiatives.
• Must be eligible and able to obtain a Level one fingerprint card.
• Must have a valid driver's license, a vehicle and meet agency liability insurance requirements.

ABILITY REQUIREMENTS:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to

perform essential functions.

• Approximately 80% of work time is spent at a desk in a CFR office using a computer and telephone, the remainder of the time is spent moving about the office to complete duties.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.
• The employee must be able to ambulate around the office on their feet or with an assistive device.
• The employee must be able to effectively communicate with others in person, by phone, and through electronic devices.
• The employee must be able to use various office equipment and machines.
• The employee must occasionally lift and/or move items that weigh 10 pounds or less.

The nature of the position involves a fast-paced working environment with multitasking of many different duties and tasks. General daily priorities may change at a moment's notice, and the position requires quick response time and flexibility.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Any offer of employment is contingent upon drug test and fingerprint clearance.