Construction QA/Cx/LOTO Coordinator

Job Description

Job Description

The Construction Quality Assurance, Commissioning, and Lockout/Tagout Coordinator supports project quality, commissioning, safety, and closeout activities for complex construction projects. This role is responsible for maintaining accurate project documentation, coordinating inspections and testing activities, managing Lockout/Tagout training and supplies, and helping project teams track deliverables through completion.

The ideal candidate is highly organized, detail-oriented, and comfortable working with multiple project stakeholders in a fast-paced construction environment. This position requires strong administrative and communication skills, along with the ability to manage quality, commissioning, and safety-related information with accuracy and consistency.

Key ResponsibilitiesQuality Assurance and Commissioning Coordination

• Maintain, organize, and update quality assurance and commissioning documentation, records, logs, and databases.
• Coordinate with construction, quality, commissioning, engineering, safety, subcontractor, and owner teams to track project activities and deliverables.
• Track inspections, testing activities, deficiencies, punch-list items, corrective actions, and commissioning milestones.
• Maintain inspection and testing logs and monitor the status of open items through resolution.
• Support the development and maintenance of commissioning schedules, checklists, test records, and completion documentation.
• Assist project teams with scheduling inspections, commissioning meetings, system walkdowns, testing activities, and turnover reviews.
• Monitor outstanding action items and follow up with responsible parties to help ensure timely completion.
• Maintain accurate records of field observations, inspection results, test reports, and corrective-action documentation.
• Help verify that required quality and commissioning documentation is complete, current, and properly filed.

Lockout/Tagout Coordination

• Coordinate Lockout/Tagout training, onboarding, and documentation for project personnel.
• Maintain accurate records of completed Lockout/Tagout training and authorized personnel.
• Assist with scheduling training sessions and communicating training requirements to project teams and contractors.
• Maintain an inventory of Lockout/Tagout devices, locks, tags, kits, signage, and related supplies.
• Order and replenish Lockout/Tagout materials to ensure adequate supplies are available for project activities.
• Track the issuance and return of Lockout/Tagout equipment when required.
• Support compliance with project-specific Lockout/Tagout procedures, safety requirements, and documentation standards.
• Coordinate with safety, commissioning, operations, and construction teams regarding Lockout/Tagout needs and activities.
• Help ensure Lockout/Tagout records are complete, organized, and readily available for review.

Document Control and Reporting

• Prepare, format, and distribute project reports, meeting agendas, meeting minutes, correspondence, and status updates.
• Maintain document-control systems for quality, commissioning, Lockout/Tagout, and project closeout records.
• Track document reviews, approvals, revisions, and outstanding submittals.
• Ensure project documentation complies with client requirements, contract documents, company procedures, and established filing standards.
• Maintain consistent file naming, document numbering, revision control, and electronic filing practices.
• Assist with compiling documentation for audits, inspections, turnover, and project closeout.
• Prepare tracking reports that clearly communicate progress, overdue items, upcoming activities, and project risks.
• Maintain confidentiality and accuracy when handling project, personnel, and safety-related information.

Project Closeout and Turnover

• Maintain turnover packages, operations and maintenance manuals, warranties, training records, test reports, and closeout documentation.
• Track the receipt, review, approval, and completion of required closeout deliverables.
• Coordinate with subcontractors, vendors, general contractors, commissioning teams, and project management personnel to obtain missing documentation.
• Assist with organizing system turnover packages and final project records.
• Monitor punch-list and deficiency status through final resolution.
• Support final document reviews to help ensure closeout packages are complete and ready for owner acceptance.
• Maintain closeout logs and provide regular status updates to project leadership.

Administrative and Project Support

• Provide data entry, filing, scheduling, document preparation, and general administrative support to project teams.
• Maintain project contact lists, distribution lists, calendars, meeting schedules, and action-item logs.
• Assist with onboarding project personnel and providing access to required systems, forms, and documentation.
• Coordinate information between field personnel, office teams, subcontractors, vendors, engineers, and client representatives.
• Respond promptly and professionally to requests for project information.
• Support special projects and additional administrative duties as assigned.
• Maintain a professional, organized, and service-oriented approach when working with internal and external stakeholders.

Requirements

Required Qualifications

• Five or more years of administrative, project coordination, document-control, or project-support experience.
• Experience in construction, engineering, commissioning, quality assurance, manufacturing, or a related technical environment is strongly preferred.
• Strong organizational, planning, and time-management skills.
• Ability to manage multiple priorities, deadlines, and action items in a fast-paced project environment.
• Excellent written and verbal communication skills.
• High attention to detail and a strong commitment to documentation accuracy.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and Teams.
• Ability to create and maintain spreadsheets, trackers, reports, logs, meeting minutes, and professional correspondence.
• Strong follow-up skills and the ability to work effectively with multiple departments and project stakeholders.
• Ability to handle confidential or sensitive project information professionally.
• Ability to work independently while contributing effectively within a collaborative team environment.

Preferred Qualifications

• Experience supporting construction quality-control or quality-assurance processes.
• Familiarity with commissioning activities, testing, system turnover, or project closeout.
• Experience coordinating Lockout/Tagout training, documentation, or supply inventories.
• Knowledge of construction inspections, punch lists, deficiency tracking, and corrective-action processes.
• Experience maintaining turnover packages, operations and maintenance manuals, warranties, and closeout records.
• Experience working with general contractors, owners, engineering firms, commissioning providers, or specialty subcontractors.
• Experience using document-management or construction-management platforms such as Procore, SharePoint, Autodesk Construction Cloud, Bluebeam, CxAlloy, or similar systems.
• Familiarity with construction drawings, specifications, submittals, requests for information, inspection reports, and commissioning documentation.
• Experience supporting semiconductor, data center, industrial, manufacturing, pharmaceutical, or other large-scale construction projects is a plus.

Knowledge, Skills, and Abilities

• Strong document-control and records-management abilities.
• Ability to read, understand, and follow project procedures and documentation requirements.
• Strong analytical and problem-solving skills.
• Ability to identify missing, inconsistent, or incomplete information.
• Effective meeting coordination and note-taking skills.
• Professional communication and interpersonal skills.
• Ability to prioritize urgent project needs while maintaining routine responsibilities.
• Strong customer-service mindset and willingness to support project teams.
• Dependable, proactive, and able to follow assignments through completion.
• Commitment to safety, quality, integrity, and professional accountability.

Work Environment

This position may require work in both office and active construction-site environments. The employee must be able to communicate and coordinate with field personnel, attend project meetings, and periodically walk construction areas while following all required safety procedures and personal protective equipment requirements.

Physical Requirements

• Ability to remain seated and work at a computer for extended periods.
• Ability to walk through active construction areas as required.
• Ability to climb stairs and navigate uneven surfaces while wearing required personal protective equipment.
• Ability to lift and carry project files, training materials, or Lockout/Tagout supplies as needed.
• Ability to perform duties in environments that may include noise, dust, changing temperatures, and active construction operations.

Professional Expectations

The Construction QA/Cx/LOTO Coordinator is expected to demonstrate professionalism, reliability, integrity, attention to detail, and respect in all interactions. The successful candidate must support a collaborative project culture and consistently maintain high standards for safety, quality, documentation, and communication.