Facilities Specialist - Level 1

Job Description

Job Description

Job Title: Facilities Specialist - Level 1 Job Description

As a Facilities Specialist - Level 1, you will play a crucial role in supporting the Property & Facilities Management team. You will engage with clients, vendors, and contractors to ensure the seamless completion of facility tasks and work orders, aiding the Property Managers with repairs and investment plans. This position is in-person and located in San Mateo.

• Provide hands-on support for the mail room and events.
• Move and arrange furniture as needed.
• Manage and organize the calendar for facility-related activities.
• Acknowledge all client inquiries and collect work orders.
• File work orders, proposals, department files, and vendor paperwork.
• Monitor outside activities, ensuring proper waste disposal and recycling.
• Follow instructions and ask clarifying questions when necessary.
• Respond to common inquiries or complaints from clients and coworkers.
• Use existing procedures to solve straightforward problems.
• Deliver output by following defined procedures under supervision.

• Safety-minded approach to tasks.
• Ability to multitask effectively.
• Experience with hand tools.
• Basic math skills for simple calculations.
• 1-2 years of job-related experience.
• High School Diploma or GED.

• Advanced hand tool knowledge is a plus.
• Excellent verbal and written communication skills.
• Strong organizational skills with an inquisitive mindset.
• Excellent customer service skills.
• Ability to work well with others and take direction.

This is a client-facing role located in San Mateo, with work hours from Monday to Friday, 8 am to 5 pm. The candidate will work closely with a team, providing support for mail room operations and events. The role involves physical tasks such as moving furniture and requires a safety-minded approach. Dress code is typical business casual.

This is a Contract position based out of San Mateo, CA.

The pay range for this position is $23.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in San Mateo,CA.

This position is anticipated to close on Sep 15, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.