Legal Secretary

Job Description

Job Description

Legal Secretary #4129, #4132

Lawyer Regulation | Fort Lauderdale

Minimum starting salary $44,033.62 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.

Required minimum education:  High School Diploma (or its equivalency).

Required minimum professional work experience:  Five (5) years of progressively responsible secretarial experience.

Essential Duties and Responsibilities: 

-Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.)

-Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas.

-Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.

-Maintains bar counsels’ calendars, coordinates meetings, depositions and hearings, and accurately updates calendar daily.

-Answers telephone and makes case notes in the case management system regarding call.

-Receives and scans incoming mail into case management system. Prepares outgoing mail.

-Handles public record requests in GovQA.

-Prepares bar counsels’ travel requests and expense reports.

-Other duties as assigned (including but not limited to adding paper to and changing toner in equipment, redacting confidential information, etc.).

Knowledge:

- Correct spelling, punctuation and grammar

- Standard business formats and styles

- Adobe Acrobat

- Legal terminology

- Style and format of legal pleadings

- Office procedures and practices

-Computers, printers, facsimile machines, copiers, scanners and postage meter. 

Skills:

- MS Word

- MS Office (Outlook, Word and Excel)

- Use of personal computer