Accounting Specialist

Responsibilities Accounts Payable Management: Full-Cycle AP Management: Lead the end-to-end processing of vendor invoices, including digital capture, coding, and managing approval workflows. Vendor Relations: Serve as the primary point of contact for inquiries; reconcile vendor statements and ensure all documentation (including W-9s) is accurate and up-to-date. Payment Optimization: Prepare and recommend weekly payment runs, identifying opportunities to utilize credit cards to maximize cash flow and avoid unnecessary fees. Compliance & Year-End: Maintain audit-ready digital records and take a lead role in the preparation and filing of annual 1099s. General Accounting & Financial Management: QuickBooks Online Management: Serve as a key user of QuickBooks Online . Transaction Categorization: Categorize and match all bank and credit card transactions within the system. Data Integrity: Proactively identify and resolve duplicate expenses or miscategorizations to ensure "real-time" accuracy of the General Ledger. Month-End Support: Assist the Controller with month-end closing tasks, including identifying expense accruals and reconciling open AP/AR balances. Cross-Functional Support: Provide support for various ad-hoc accounting tasks as needed, assisting with financial projects and operational needs in a fast-paced environment. Credit Card and Expense Management: Expense Oversight: Categorize all company credit card transactions and ensure alignment with department budgets. Receipt Compliance: Partner with employees to ensure timely uploading of receipts and documentation for all corporate transactions. Reimbursement Verification: Review employee reimbursement requests for policy compliance and accuracy before final approval. Requirements Experience: Proven experience in an accounts payable or general accounting role. Familiarity with financial systems and procedures. Technical Skills: Proficiency with accounting software ( QuickBooks Online preferred) and bill management platforms. Adaptability: A proactive and flexible mindset with the ability to manage multiple tasks and adapt to changing priorities in a startup environment. Attention to Detail: Meticulous attention to detail and a high degree of accuracy in data entry and financial record management. Organizational Skills: Strong organizational and time-management abilities to handle multiple tasks and deadlines. Communication: Excellent verbal and written communication skills for interacting with vendors and internal staff. Benefits Compensation: Competitive salary and stock option grant. Benefits: Comprehensive medical, dental, and vision insurance plus 401(k). Innovation: On-demand access to your earned wages (we use our own product!). Culture: A mission-driven environment focused on financial empowerment, innovation, and collaborative growth. #J-18808-Ljbffr