Sr. Administrative Assistant

Job Description

Job Description

We are looking for a highly organized Sr. Administrative Assistant to support a fast-paced team in Atlanta, Georgia. This is a Contract position within the entertainment industry, ideal for someone who can keep schedules on track, coordinate team activities, and provide dependable day-to-day administrative support. The role requires strong attention to detail, sound judgment, and the ability to manage multiple priorities while helping the team meet important operational deadlines.

Responsibilities:
• Oversee complex executive scheduling, including coordinating appointments, resolving conflicts, and keeping calendars aligned with changing priorities.
• Prepare and organize meeting materials, including structured agendas, supporting documents, and follow-up items for team discussions.
• Provide flexible administrative support on time-sensitive assignments and special projects as business needs arise.
• Assist with planning and on-site coordination for team gatherings and events to ensure activities run smoothly and efficiently.
• Capture key discussion points during meetings, distribute clear notes, and help track action items through completion.
• Support operational project coordination by monitoring timelines, following up on deliverables, and helping the team stay on schedule for critical deadlines.
• Process and reconcile business expenses with accuracy and in accordance with internal guidelines.
• Arrange travel logistics and related documentation as needed to support executive and team business activities.• Proven experience providing senior-level administrative support in a dynamic, detail-focused environment.
• Strong ability to manage executive calendars, prioritize competing requests, and maintain attention to detail.
• Experience coordinating travel arrangements, meetings, and conference calls across multiple stakeholders.
• Proficiency in preparing notes, agendas, and other administrative documentation with accuracy and professionalism.
• Ability to handle ad hoc assignments independently while adapting quickly to shifting priorities.
• Familiarity with expense processing and general administrative operations.
• Strong communication and organizational skills with the ability to support deadlines in a team-oriented setting.