Payroll Supervisor (FT, Temp or Temp-to-Perm Avail)

Job: Payroll Supervisor (Temporary)

Job Code: AA032 - PR-Payroll Supervisor

HR Title Group: HR, Payroll & Training

Salary Grade: N22

FLSA Status: Non-Exempt

Approval Date: August 2022

SUPERVISES: There are direct reports with this position.

POSITION SUMMARY: Under limited supervision, the Payroll Supervisor performs a variety of payroll tax, accounting and reporting duties. Employees in this job class analyze, develop, implement and administer payroll policies, procedures and systems in addition supervising the payroll processing team. This job class requires extensive knowledge of multi-state and federal wage and hour laws, reporting, regulations and compliance requirements and an in-depth knowledge of company and department business systems.

TYPICAL DUTIES:

1. *Provides training to other Payroll Analysts, schedules their work/projects when needed,

performs quality control on work performed by others on team.

2. *Leads researching and analyzing of complex issues surrounding payroll, payroll tax and

accounting processes and systems.

3. *Supervises employees; ensures a competent, motivated team through hiring, training,

development, counseling and reviewing the performance of employees.

4. *Make recommendations for process improvements efficiencies. Collaborates with other internal departments to ensure business requirements are met. Proposes and documents payroll procedures and policy. Creates communication and training plans and implements improvements.

5. *Takes the lead in auditing and validating quarterly and annual payroll tax returns; federal, state, local and SUI. Research and resolve tax discrepancies each pay period, including annual W-2 and FICA analysis.

6. *Coordinates requests for internal and external audits. Reviews requests for data from auditors, state or federal agencies and determines what data to provide. Compiles data systematically, where possible, and reviews for accuracy. Ensures that information is released in accordance with company policy and department procedures.

7. *Assists team in responding to inquiries about payroll data and procedures. Resolves issues related to compliance with company and regulatory requirements. Designs and produces a variety of payroll, salary, and benefit reports for management. Reviews reports with requester to ensure specifications and determines specific data, formats and formula requirements to meet business need.

8. *Ensures consistent payroll practices are used throughout the company to maintain the integrity

of the payroll, time collection, and GL systems.

9. *Performs detailed analysis of data and metrics to identify trends. Creates and implements plans

to ensure accuracy of processes, techniques, and systems.

10. *Assists with payroll tax notices, quarter and year end balancing.

11. *Assists in communicating new system implementations or upgrades, payroll processes, and

procedures.

12. *Leads periodic system audits to ensure accurate payroll records and to monitor salary and

benefit related data.

13. *Ensures team stays up to date on Federal and State regulations to ensure company compliance. Requires independent use of payroll internet resources, seminars and networking with other payroll professionals.

14. *Assists with Banking and Positive Pay transactions

15. Performs other duties and special projects, as assigned.

*Denotes Essential Job Function MINIMUM QUALIFICATIONS:

Bachelors Degree in Accounting or other related field or a comparable combination of formal

education and work experience;

Certified Payroll Professional preferred;

Seven or more years of payroll processing experience;

Supervisory skills to hire qualified employees, provide for their professional development, administer performance management and disciplinary processes effectively, and address employee relations appropriately;

Knowledge of rules and regulations of Section 125 benefit plans, 401K, pension, and other

qualified or non-qualified benefit programs;

Knowledge of multi-state and federal wage and hour laws and regulations, including

interpretations;

In-depth understanding of features and functions of an automated payroll system and time

collection system;

Ability to communicate effectively and respond to questions and requests from team, customers

and others;

Effective written communication skills using appropriate business English;

Human relations skills to maintain effective working relationships with team;

Effective customer service skills;

Intermediate computer literacy including knowledge of word processing, spreadsheet, database

and presentation software;

Basic mathematical ability including addition, subtraction, multiplication, and division;

Bachelors

Accounting or related field

Demonstrated customer service, problem solving and common-sense skills. EDUCATION REQUIREMENTS:A comparable combination of formal education and work experience will be considered.

CERTIFICATES OR LICENSES REQUIRED: The following licenses or certificates may be required depending on local, state and/or contract requirements:

Not Applicable

PHYSICAL REQUIREMENTS: Employees must have the ability to perform the following physical

demands for extended periods of time with or without assistance:

Viewing computer screen/monitor

Keyboarding

Answering phone/making calls

WORK ENVIRONMENT: Work is performed in a normal office environment with limited privacy and some exposure to background noise.

DISCLAIMER:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisors instructions and to perform the tasks requested by their supervisors.