Receptionist

Job Description

Job Description

We are looking for a personable and organized Receptionist to support daily front desk operations in California. This Contract position is a part-time contract opportunity scheduled for Tuesdays and Thursdays, ideal for someone who creates a positive first impression and keeps office activities running smoothly. The role combines visitor support, phone coverage, and administrative coordination while maintaining a welcoming and well-organized environment.

Responsibilities:

• Welcome guests warmly, direct them appropriately, and ensure each visitor has a positive and welcoming experience upon arrival.

• Oversee the reception area to keep the front desk orderly, presentable, and ready to support daily office activity.

• Receive, sort, and distribute incoming mail, shipments, and deliveries, while preparing outgoing items as needed.

• Provide administrative assistance through tasks such as document filing, scanning records, and entering information accurately into office systems.

• Coordinate calendars, help arrange meetings, and manage room reservations to support smooth scheduling across the office.

• Assist team members with clerical assignments and ad hoc projects based on business needs and changing priorities.

• Handle phone coverage effectively, including answering inbound calls and routing inquiries through a multi-line phone system.

• Protect sensitive information by applying discretion and maintaining confidentiality in all front desk and administrative activities.

• Prior experience in a reception, front office, or administrative support role is preferred.
• Strong verbal and written communication skills with the ability to interact effectively with visitors and staff.
• Demonstrated customer service approach with a dependable and detail-focused presence.
• Working knowledge of Microsoft Office applications and comfort using standard office equipment and phone systems.
• Ability to manage multiple tasks efficiently, stay organized, and maintain accuracy in a fast-paced setting.
• Strong attention to detail and the ability to work independently with minimal supervision.
• Experience handling inbound calls, receptionist duties, or multi-line switchboard phone systems is an advantage.