Contracts Administrator

Job Description

Job Description

Immediate W2 contract position available in Birmingham, AL.
Estimated Duration: 1 Year

• This position will provide daily contracting and sourcing support (request for proposal, negotiations, contract development, risk mitigation, tracking, analysis) to meet the acquisition needs for services and materials.
• This position will also work closely with our category management strategies in support of contracting requirements.

JOB RESPONSIBILITIES:

• Draft contract language and negotiate contracts to achieve favorable terms for the Company.
• Develop the sourcing strategy for low to high-risk services.
• A typical agent will support ~ (20 - 25) active projects concurrently with defined turnaround parameters (target days) for all contract related documents (RFPs, Master Agreements, Non-Disclosure, Amendments, Statements of Work, etc.) throughout the year.
• Duties will require leading sourcing projects, assisting in developing and implementing strategic programs for the procurement of Equipment and Services.
• Expectations include outstanding oral and written communications with the ability to excel in high-level communications with management at multiple levels.
• Duties will include the daily support of all sourcing & contracting activities "from cradle to grave", including advising customers on Request for Information (RFI) and Request for Proposal (RFP) preparation, lead pre-bid meetings, review of offers upon receipt from bidders, cost & price analysis, negotiations, risk assessment, preparing contract documents and agreements; assists in contract administration, incorporation of changes, expediting & follow-up, disposition of claims, and contract closeout.
• Manage relationships with the Company’s vendors and ensure efficient and transparent contracting and negotiation process to reduce costs, improve commercial terms and reduce duplication of efforts.
• Work cross-functionally to improve and streamline processes.
• Ensure that overall risk is properly controlled and mitigated.
• Develop a detailed knowledge of the Company and Operating Company procurement policies/procedures and have the capability to become a Subject Matter Expert (SME).
• Expected to build and maintain a detailed knowledge and understanding of essential legal provisions, contract common law, contract formation issues, data security issues, remedies, liquidated damages, litigation avoidance, and dispute resolution.
• Ensure all required terms and conditions are included in procurement documents and work with legal, risk management and financial services (accounting) to resolve contractor exceptions and issues in a timely manner.
• Identify and evaluate new sources of supply, domestic and globally, when necessary to meet customer needs, including performing market research and analysis.
• Build and maintain a fundamental to proficient knowledge of our contracting systems utilized in daily support.
• Conflict Resolution, the ability to engage and fix identified issues.
• Maintain the primary interface with contractors in an ethical and respectful manner while protecting the Company's interests.

ADDITIONAL JOB RESPONSIBILITIES SPECIFIC TO TECHNOLOGY SUPPORT:

• This position will support technology related procurement activities.
• Duties will include the negotiation of Software License Agreements, Software as a Service Agreements, Subscription Service Agreements, Master Technology Equipment Purchase Agreements, etc. Duties will require leading sourcing projects and assist in developing and implementing strategic decisions for the procurement of Technology Services, Software, Software as a Service, and Hardware.
• Duties will require a strong understanding of IT Security related risks and application of mitigation strategies to address data breaches, malicious and harmful code, security vulnerabilities, etc.

JOB QUALIFICATIONS
Education & Experience

• Bachelor's degree required
• BS in Business, Management, Finance, or Law is preferred
• Formal education in contract language and law is highly preferred
• Experience with negotiating technology related contracts is highly preferred

Knowledge, Skills & Abilities:

• Contract law and drafting of terms and conditions (required)
• Legal and commercial negotiation skills (required)
• Self-motivated and ability to work with minimal supervision
• Customer focused with ability to build and maintain relationships with internal customers, suppliers, contractors and other key stakeholders
• Effectively handle tight deadlines, large workloads, and multiple projects with positive enthusiasm
• Superior written and oral communication, to successfully negotiate contract terms and write such contracts in a clear, logical and concise manner
• Candidate must have the ability and determination to support multiple projects under tight deadlines
• Candidate must have effective influencing and consensus-building skills
• Strategic focus on problem-solving * Excellent organizational skills are required to plan and manage assigned workload and customer expectations effectively to meet internal business unit requirements
• Ability to think strategically and apply broad seasoned judgment to decisions
• Highly effective communications skills
• Strong customer service skills
• Analytical and interpersonal skills
• Ability to effectively work and participate in cross-functional and cross-company teams at all levels in the organization to ensure buy-in by multiple stakeholders when working on system projects

Behavioral Attributes:

• Must demonstrate behaviors consistent with the Company values of Unquestionable Trust, Superior Performance and Total Commitment
• Self-motivated
• Customer focused
• Strong work ethic
• Exhibits a strong sense of urgency
• Promotes teamwork
• Practices ethical behavior
• Displays creativity, initiative, and flexibility
• Learns from and utilizes experience

We provide supplemental employees to the region's most sought after power projects. We credit our success to the commitment we show to our job applicants. E Group Recruiters are here to make sure your job search experience is the best it can be. Our recruiters are experts in knowing what the client manager is looking for in a resume, what bill rate the market will bear, and how to make your application stand out among the rest. Our personal touch continues even after we've found the perfect job for you. All full-time employees are eligible to pay for full health and retirement benefits including BC/BS health and dental insurance, life and disability insurances, and 401K with an immediately vested match is available. We have a dedicated team to guide you through these benefits.

Company Description

We provide supplemental employees to the region's most sought after power projects. We credit our success to the commitment we show to our job applicants. E Group Recruiters are here to make sure your job search experience is the best it can be. Our recruiters are experts in knowing what the client manager is looking for in a resume, what bill rate the market will bear, and how to make your application stand out among the rest. Our personal touch continues even after we've found the perfect job for you. All full-time employees are eligible to pay for full health and retirement benefits including BC/BS health and dental insurance, life and disability insurances, and 401K with an immediately vested match is available. We have a dedicated team to guide you through these benefits.