Contracts Administrator

Contracts Administrator

Location: Birmingham AL, USA Position Reports To: Commercial Operations Manager Job Classification: Full Time Company: Electra Grid Solutions

Job Summary

The Contracts Administrator plays a critical role in managing, reviewing, and overseeing contracts with customers, vendors, subcontractors, and strategic partners within the utility industry. This position ensures all contracts are accurate, legally compliant, and aligned with Electra Grid Solutions' operational and financial goals. A key focus of this role is supporting bid development and proposal submissions, particularly those involving labor costing, crew rates, and workforce allocations. The Administrator also supports storm response operations, ensuring the rapid execution of contracts, crew mobilization, and compliance during emergency deployments. This role helps minimize risk while fostering strong relationships with clients, vendors, and stakeholders, and contributes directly to the success of project bids and contract execution.

Job Duties and Responsibilities

• Prepare and present cost proposals and bids, including detailed labor costing and crew rate breakdowns, to the leadership team.
• Evaluate vendor and subcontractor proposals to ensure all bid and contract requirements are met.
• Track and manage contract performance to ensure deliverables, deadlines, and labor cost targets are met.
• Ensure contracts comply with company policies, legal regulations, and applicable labor laws.
• Collaborate with attorneys, commercial risk management, and workers' compensation teams to resolve disputes or compliance issues.
• Review and interpret construction bid packages, general and supplemental conditions, and key contract documents.
• Coordinate and lead bid project teams and discussions, with a focus on labor cost planning and workforce deployment.
• Implement contract and compliance processes to ensure EGS is compliant with all RFI and RFP submittals.
• Understand relationships, roles, and responsibilities of subcontractors and contractors in bid projects.
• Act as the primary liaison between EGS and the client's Construction Manager and Officer.
• Manage contract rate entry into bookkeeping software for crews, foremen, employees, and storm crews, ensuring labor costs are accurately tracked.
• Initiate and manage purchase orders with designated vendors.
• Support storm response operations by:
  • Rapidly reviewing and executing emergency contracts.
  • Coordinating labor costing and crew rates for storm mobilization.
  • Ensuring compliance with emergency response protocols and client requirements.
  • Facilitating communication between field teams, clients, and leadership during storm events.
• Perform other duties as assigned.

Requirements

• Ability to work independently with minimal supervision.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer-focused skills.
• Excellent organizational skills and attention to detail.
• Works well in a team environment.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• High level of professionalism and integrity.
• Strong interpersonal skills with the ability to maintain a professional demeanor.
• Ability to maintain strict confidentiality regarding sensitive employee and company information.
• Ability to travel for contract bidding and meetings upon request.

Working Conditions

• Work is primarily office-based with standard use of computers and office equipment.
• May require occasional travel as required.
• May require occasional lifting (up to 20 lbs.) and extended periods of sitting or computer use.
• Substantial movements of the hands, wrists, and/or fingers.
• Required to have close visual acuity to perform activities such as preparing and analyzing data and figures, or viewing a computer screen.

Education and Experience

Required:

• A High School Diploma or equivalent is required.
• 3–5 years of contract administration experience.
• Intermediate proficiency in the Microsoft Office Suite

Preferred:

• Bachelor's degree in Business Administration, Law, or Engineering, or a related field preferred.
• At least three to five years of Utility Contract Management Administration experience preferred.
• CPCCM or CCCM certification
• Familiarity with construction contracts and public procurement processes
• Experience with RFI/RFP response processes

Key Attributes

• Self-Motivated – Demonstrates initiative by proactively identifying tasks and taking ownership of responsibilities.
• Team-Oriented – Collaborates effectively with colleagues, fostering a supportive and respectful work environment.
• Customer-Focused – Prioritizes customer and employee satisfaction by delivering timely, accurate, and helpful responses.
• Safety-Minded – Consistently adheres to company safety policies and procedures.

Additional Notes

• This job description is not intended to be all-inclusive. Other duties may be assigned as needed to meet the ongoing operational goals of Electra Grid Solutions.

Join Our Team

At Electra Grid Solutions, we are committed to safety, operational excellence, and strengthening the infrastructure that powers our communities. If you're a detail-oriented and reliable contract professional who thrives in a fast-paced environment and values integrity, compliance, and operational excellence, we invite you to join the Electra Grid Solutions team.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.