Rate Coordinator

Rate CoordinatorWhite Plains, New YorkAt Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal's survey of the nation's largest law firms.Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing teamwork, collaboration, client service, and innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Rate Coordinator position.This position offers a hybrid working arrangement. The PositionA Law Firm Rate Coordinator (RC) supports the Director of Pricing and Rate Supervisor with rate inquiries, maintaining rate structures, and ensuring the accuracy, integrity, and compliance of client rates within the firm's financial systems (SurePoint, Aderant).Key Responsibilities:Rate Inquiries: Monitor, prioritize and respond to all rate inquiries in a timely manner, escalating complex issues as appropriate.Rate Management: Set up, maintain, and update standard rate arrangements, discounts and fixed-fee arrangements in the billing system.Compliance & Analysis: Review Client engagement letters, Letters of Understanding, Outside Counsel Guidelines (OCGs), and any other client correspondence to interpret rate requirements, summarize key terms, and implement compliant rate structures in the most efficient and beneficial way available.E-billing Coordination: Partner with the firm's Revenue Team (RT) to provide documentation supporting implemented rates and assist in resolving e-billing rate rejections and discrepancies.Data Integrity & Reporting: Maintain accurate timekeeper and rate data, perform regular audits, and generate reports to rate compliance, exceptions and approvals.Cross-Functional Communication: Liaise with attorneys, Revenue Team members, and the pricing team to resolve rate-related inquiries and discrepancies efficiently.Qualifications:Bachelor's degree or equivalent training1-3 years of experience in a legal billing environmentLegal billing software experience preferred; Aderant experience a plusIntermediate proficiency in Microsoft Excel (including formulas and data review) and OutlookStrong reading comprehension, analytical and problem-solving skillsDemonstrated ability to exercise proper judgment and maintain confidentialityStrong attention to detail with the ability to produce detailed and accurate work productsAbility to manage competing priorities in a fast-paced and high-volume environment, to meet deadlines and daily requirementsStrong written and verbal communication skills and the ability to effectively communicate with all levels of personnel, attorneys, staff, vendors and clientsCommitment to providing high-quality internal and external client serviceAbility to identify issues and contribute practical and efficient solutionsInterest in learning and developing new skillsProject management experience a plusWhy Should You Apply?Excellent benefits including a 401k matchGenerous PTO planExcellent growth and advancement opportunitiesCorporate Discount PlansWilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.Salary Range:$60,000 - $85,000 USDBenefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefits