Accounts Payable & Receivable Specialist

Proficient Auto Logistics Accounts Receivable and Payable Specialist

Proficient Auto Logistics (PAL) is a leading specialized freight company focused on providing auto transportation and logistics services. As a combined entity, we operate one of the largest auto transportation fleets in North America with over 1200 trucks, 55 terminal locations and 800 employees, a majority of whom are drivers.

The Accounts Receivable and Payable (AR/AP) Specialist is responsible for the timely and accurate processing of invoices, payments and collections, while contributing to strong cash flow and maintaining healthy vendor and customer relationships. The AR/AP Specialist will also perform general bookkeeping duties such as reconciling accounts, recording bank transactions, and generating journal entries.

Essential Duties and Responsibilities

Accounts Receivable:

• Process and review customer invoicing, ensuring accuracy and timely delivery
• Record customer payments, including checks, credit cards, and electronic transfers
• Perform daily cash management duties, including recording bank deposits, updating and distribution of cash receipts, and posting of cash
• Monitor outstanding invoices, contact customers with overdue accounts, and pursue collection of payments

Accounts Payable:

• Process and review vendor invoices, ensuring accuracy, appropriate coding, documentation and approval per the company's chart of authority
• Ensure timely vendor payments within established payment terms

Other Duties:

• Reconcile AR/AP ledgers with the general ledger to ensure accuracy and identify discrepancies, prepare journal entries as needed
• Address vendor/customer inquiries regarding billing, payments, and account status
• Assist with reporting and compliance activities

Requirements

• High School Diploma or GED; Associate's Degree in Accounting, Finance, Business or related field preferred
• 2 + years of accounts payable, accounts receivable, or billing experience
• Transportation or logistics industry experience preferred
• Knowledge of general accounting practices for accounts receivable and cash management
• Proficient in Microsoft Outlook, Excel and Word, as well as accounting software and ERP/TMS systems (Acumatica and Magnus preferred)
• Highly organized, detail oriented, and proactive
• Excellent written and verbal communication skills