Accounts Payable Specialist

Accounts Payable Specialist

As an Accounts Payable Specialist, you will be responsible for auditing vendor invoices by verifying them against purchase orders and packing slips, investigating discrepancies, and entering approved vouchers into the accounting system. You will reconcile and post accounts payable batches within the accounting platform and process field service expense reports by printing, reviewing, reconciling, allocating to job costs, and entering into the accounting system.

Responsibilities include:

• Audit vendor invoices and verify against purchase orders and packing slips.
• Investigate discrepancies and enter approved vouchers into the accounting system.
• Reconcile and post accounts payable batches within the accounting platform.
• Process field service expense reports and allocate to job costs.
• Manage purchase order line items for vendor shipments delivered directly to customers.
• Reconcile weekly UPS invoices and record in the accounting system.
• Handle the monthly American Express statement and allocate to job costs.
• Review and process LTL freight invoices, including internal and intercompany charges.
• Process utility invoices for multiple sites and enter into the accounting system.
• Provide transactional support to purchasing department staff as needed.
• Print accounts payable checks and obtain required authorized signatures.
• Maintain and replenish the petty cash fund as necessary.
• Process new customer credit applications for Controller review and approval.
• Organize and maintain customer documentation, including credit applications, W-9 forms, and sales tax certificates.
• Create job entries in the expense tracking system for accurate job cost allocation.
• Upload shipping documentation to the centralized multi-site tracking system.
• Prepare, process, and post progress billings in the accounting system.
• Collect, attach, and scan packing slips to customer invoices for accounts receivable.
• Apply and post customer payments to both the accounting system and the bank.
• Support month-end and year-end closing activities as requested.

Essential skills include:

• Proficiency in accounts payable and invoice processing.
• Strong understanding of purchase orders and reconciliation processes.
• Experience in handling accounts payable tasks and payable management.

Additional skills and qualifications:

• Detail-oriented with strong organizational skills.

Work environment:

You will be part of a team of four, including a manager, working in the office five days a week.

Job type and location:

This is a contract position based out of Jacksonville, FL.

Pay and benefits:

The pay range for this position is $23.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace type:

This is a fully onsite position in Jacksonville, FL.

Application deadline:

This position is anticipated to close on Jul 31, 2026.