Contracts Administrator II

Contracts Administrator II

The Alaka`ina Foundation Family of Companies is looking for a Contracts Administrator II to support our corporate operations located in Orlando, Florida. This position is on site. The Contracts Administrator II coordinates, negotiates, and manages mid-complex proposals and contracts under minimal supervision. The position requires working knowledge and ability to research business agreements, government contracting methods, including policies, procedures, and regulations, to provide appropriate recommendations and support during proposal, fact-find, negotiation, and day-to-day contracting activities.

Description of Responsibilities:

• Manages mid-complex contracts through the appropriate procurement process.
• Manage IDIQ contracts inclusive of high volume RFI and RFP Task Order level responses.
• Provides cradle to grave contract and subcontract administration support for various CP, FFP, T&M, and IDIQ Government contracts in the services and research/development arena.
• Demonstrate a working understanding of the USG acquisition and procurement environment, contract's function, adherence to company policies, commercial contracting methods, export regulations, FAR/DFAR, and other requirements.
• Primary point of contact between the company and customer for contractual matters.
• Perform and monitor all aspects of the contracts including accuracy of order entry data, contract funding, scope changes, amendments, account receivables, delivery schedules, legal matters, etc.
• Prepares various agreements to include Non-Disclosure Agreements, Teaming Agreements, Consulting Agreements and Subcontract Agreements. Ensures all documentation is complete and accessible in company repository. This includes the contract and all pertinent sign off documentation and work papers as well as pertinent correspondence in letter or email format.
• Works as part of the proposal team. Preparing proposal documents, reviewing RFPs, and supporting proposal preparation efforts to include final proposal submission to government customers.
• Assists in the development and compliance of internal contract administration policies and process improvement projects.
• Exercise discretion and independent judgment in performance of duties Participates with Small Business Administration (SBA) initiatives including initial 8(a)/HUBZone applications, 8(a) Program Annual Reporting, Mentor/Protg/Joint Ventures Interface with Senior Leadership as needed.
• Lead Deltek Contract Administrator working in conjunction with Finance Manager.
• Other duties as assigned, by Supervisor.

Required Degree/Education/Certification: BS/BA degree in Business or other related Business focused field of study. Required Skills and Experience:

• A minimum of three to six (3-6) years of Federal contracting experience which includes a minimum of three to six (3-6) years of Subcontract experience.
• Knowledge and experience working with FAR/DFARS, Fixed Price (FP), Time & Material (T&M), Cost Plus Fixed Fee (CPFF), Indefinite Delivery / Indefinite Quantity (IDIQ)
• Proficient with the Microsoft Office Suite.
• Experience in reviewing and negotiating terms and conditions in Government prime contracts and subcontracts to ensure terms are fair and reasonable, protecting the company's interests and follow all relevant regulations and company policies.

Desired Skills and Experience:

• Experience supporting Native Alaskan Corporations (ANC) or Native Hawaiian Organizations (NHO).
• Familiarity with Small Business Administration (SBA) Programs including but not limited to 8(a) programs, HUB Zones, Mentor Protg/Joint Ventures, SDVOBs, etc.
• Experience providing mentoring and development to junior level staff.
• Knowledge of ITAR/EAR, Contractor Manpower Reporting, Deltek Costpoint, SharePoint, other various Contract Management Software tools
• Familiarity with Financial Reporting, such as creation and monitoring of Funding and burn rate analysis, pricing strategies and the generation of labor category bid rates.
• Experience with various GWACS including but not limited to GSA IT 70 Schedules, GSA MOBIS, GSA STARS, CIO-SP4, GSA OASIS, etc.
• Purchasing Processes

Required Citizenship and Clearance: Ability to obtain and maintain a Secret and/or Top-Secret Clearance if/when required.