Out of School Time Coordinator

Out-of-School Time CoordinatorThe Out-of-School Time (OST) Coordinator is responsible for planning, implementing, and supervising YMCA school-aged programs during the academic year. This includes vacation camps on school holidays, early dismissal days, and other out-of-school times. The OST Coordinator ensures a safe, engaging, and inclusive environment that promotes youth development and aligns with the YMCA’s mission and values.Program Planning & DeliveryPlan and supervise full-day vacation camps during school holidays, snow days, and in-service days. (typically ages 5–12)Develop age-appropriate, engaging activities in areas such as arts & crafts, STEM, active play, and character developmentMaintain a structured daily schedule that supports consistency, fun, and positive behaviorChild Safety & SupervisionEnsure a safe and supportive environment for all children in the programMaintain appropriate staff-to-child ratios and supervise staff performanceHandle incidents and behavioral challenges professionally and in alignment with YMCA policiesMaintain accurate attendance, emergency contact information, and incident documentationStaff Supervision & DevelopmentTrain, schedule, and supervise part-time OST staff, volunteers, and program aidesSupport professional development and mentoring of staff teamModel YMCA core values of caring, honesty, respect, and responsibilityFamily & School EngagementCommunicate regularly with families regarding program updates, behavior concerns, and highlightsServe as a liaison with school personnel as needed to support student needs and logisticsCreate a welcoming, inclusive environment for all families and childrenAdministrative & ComplianceEnsure compliance with licensing regulations, YMCA standards, and health/safety protocolsTrack registrations, payments, attendance, and meal/snack distribution (if applicable)Assist with ordering and maintaining program suppliesSupport marketing and outreach efforts to increase enrollmentQualificationsHigh School diploma or GED required; Associate’s or Bachelor’s degree in education, child development, or a related field preferredMinimum of 1–2 years experience working in licensed school-age childcare or youth programmingPrior supervisory experience preferredKnowledge of child development, behavior management, and safety practicesMust meet state licensing requirements (background check, certifications, etc.)CPR/First Aid certification required or willingness to obtain within 30 daysWorking ConditionsAbility to actively engage with children indoors and outdoors in various weather conditionsMust be able to lift up to 40 pounds and remain on feet for extended periodsFlexible schedule required during school holidays and special eventsYMCA CompetenciesInclusion & Diversity – Creates a welcoming and equitable environment for all familiesProgram Development – Designs and delivers engaging and mission-driven OST programsDeveloping Others – Supports growth of team and volunteersCommunication & Influence – Builds positive relationships with youth, families, staff, and schoolsEmotional Maturity – Handles challenges with professionalism and resilience