Project Management Associate

About Us:

Viking Masek Packaging Technologies provides innovative packaging automation for food, beverage, health, medical, and consumer goods manufacturers globally. We offer advanced solutions like vertical form fill seal (VFFS), premade pouch, stick pack machines, flow wrapping equipment, case packers, and cartoners. At Viking Masek we focus on innovation and integration, delivering complete packaging automation solutions to optimize production lines worldwide.


Job Description:


We are looking for a detail-oriented and proactive Project Management Associate to support the planning, coordination, and execution of projects. In this role, you will work closely with project managers and cross-functional teams to ensure that project timelines, deliverables, and documentation are maintained accurately and efficiently.

As a key support role, you'll assist in tracking progress, preparing reports, coordinating meetings, and following up on action items to help keep complex machine builds on schedule. This is a great opportunity for someone early in their project management career who is eager to learn, contribute, and grow within a fast-paced manufacturing environment.

Key Role Areas (KRA):

1. Project Coordination & Support

2. Documentation & Reporting

3. Communication & Stakeholder Support

4. Procurement & Logistics Coordination

5. Continuous Improvement & Learning

Job Duties & Responsibilities:

KRA # 1 - Project Coordination & Support

• Assist in creating and maintaining project schedules, timelines, and task trackers
• Monitor project progress and update internal systems with key milestones and changes
• Support the project team in maintaining alignment between departments on deliverables
• Track key action items and follow up with stakeholders to ensure timely completion
• Prepare and distribute meeting agendas, notes, and updates

KRA # 2 - Documentation & Reporting

• Organize and maintain project files, including contracts, change orders, and technical drawings
• Help compile progress reports, status updates, and dashboard summaries for internal and client use
• Ensure all documentation meets internal quality and compliance standards
• Support version control and documentation accuracy throughout the project lifecycle
• Assist in preparing materials for factory acceptance tests (FATs) and site reports

KRA # 3 - Communication & Stakeholder Support

• Facilitate clear communication between internal teams and external stakeholders
• Schedule and coordinate project meetings, calls, and reviews with customers and vendors
• Ensure prompt communication of project changes, updates, or concerns to the appropriate team members
• Support customer service teams in responding to project-related inquiries

KRA # 4 - Procurement & Logistics Coordination

• Assist with tracking parts and materials related to project timelines
• Coordinate with the purchasing and inventory teams to monitor availability and delivery of components
• Help prepare packing lists and shipping documentation for outgoing machines or assemblies
• Follow up with vendors and suppliers to confirm order status or resolve delays

KRA # 5 - Continuous Improvement & Learning

• Identify opportunities to improve project processes and documentation practices
• Participate in project close-out and lessons-learned activities
• Stay informed on basic project management principles and tools
• Support implementation of new systems, templates, or software as directed

Qualifications:

• Basic understanding of manufacturing processes or capital equipment projects
• Proficiency in MS Office (Excel, Word, Outlook)
• Eagerness to learn and grow within a technical project management team
• Strong attention to detail to ensure accurate documentation, schedules, and task tracking across multiple projects.
• Time management and prioritization to be able to handle multiple tasks and deadlines in a fast-paced, manufacturing-driven environment.
• Effective communication skills to clearly relay project updates, coordinate meetings, and follow up on action items with cross-functional teams and clients.
• Problem-solving mindset to proactively identify potential bottlenecks or issues and escalate appropriately.
• Basic technical literacy to feel comfortable understanding mechanical/electromechanical components

Desired Skills:

• Experience in a project coordination, operations, or engineering support role
• Experience with MS Project or Smartsheet

Core Values:

Simple in Motion

• SERVICE : Serving our customers, colleagues, and community
• INNOVATION : Solving your unique packaging challenges
• MOTIVATION : Motivated by our story to build your story
• PARTNERSHIP : Listening with curiosity and empathy to build strong relationships
• LEADERSHIP : Confidently transforming your goals into realities
• EXCELLENCE : Committed to delivering our best

We offer a welcoming and inclusive environment in service to one another, our products, the diverse consumers we represent, and the communities we call home.

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