Payroll Analyst

Payroll Analyst

Apex Systems is a world class technology services business that incorporates industry insights and experience to deliver solutions that fulfill our clients' digital visions.

Apex has an opportunity for a Payroll Analyst. For applicants who are interested in this opportunity, send your updated resume to View email address on click.appcast.io.

Position: Payroll Analyst

Location: Acton, MA

Project Duration: 4 months

Rate: Negotiable Bases on Experience

Must work on-site in Acton, MA ~3days/week

The Payroll Analyst will be a key individual contributor responsible for the end-to-end processing of the US biweekly payroll for over 3,000 employees using Workday. This role requires a high level of expertise, autonomy, and attention to detail. The successful candidate will also serve as a crucial backup for payroll processing in Canada, Mexico, and Costa Rica, supporting our global business continuity strategy. This role will report to the Global Payroll Director.

Key Responsibilities

• Process accurate and timely biweekly multi-state US payroll for 3,000+ employees in Workday from start to finish.
• Perform thorough audits of payroll data, including hours, bonuses, commissions, deductions, and tax withholdings, to ensure accuracy before final transmission.
• Reconcile payroll prior to transmission and validate confirmed reports post-processing.
• Research, analyze, and resolve complex payroll discrepancies and employee inquiries with a high degree of customer service.
• Ensure strict compliance with all federal, state, and local payroll, wage, and hour laws and tax obligations.
• Maintain a deep understanding of payroll taxation, including garnishments, liens, and other mandatory deductions.
• Prepare and process off-cycle payrolls as needed for corrections, terminations, or bonuses.
• Serve as the primary backup for payroll processing in Canada, Mexico, and Costa Rica, ensuring seamless continuity.
• Collaborate closely with HR and Finance teams to ensure data integrity across systems (e.g., new hires, terminations, salary changes).
• Assist with year-end processes, including W-2 and other tax form reconciliation and distribution.
• Identify opportunities for process improvement and efficiency within the payroll function.
• Maintain up-to-date procedural documentation for all payroll processes.

Required Qualifications

• Bachelor's degree in Human Resources, Accounting, Business Administration, or a related field.
• Minimum of 5 years of hands-on, multi-state payroll processing experience.
• Proven, extensive experience with Workday Payroll is required.
• Demonstrated expertise in payroll taxation and compliance.
• Experience processing or supporting payroll for Canada, Mexico, and/or Costa Rica.
• Proven ability to work independently as an individual contributor with minimal supervision.
• Exceptional attention to detail and a commitment to accuracy.
• Strong analytical and problem-solving skills.
• High level of discretion and ability to handle sensitive and confidential information.

Preferred Qualifications

• FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) designation.
• Experience in a global organization.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs).

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at View email address on click.appcast.io or View phone number on click.appcast.io.