Digital File Clerk

Digital Filing Clerk

The Alaka'ina Foundation Family of Companies (FOCs) is looking for a Digital Filing Clerk to provide services to the Navy Medical Leader and Professional Development Center (NML&PDC) located in Bethesda, Maryland.

Description of Responsibilities:

• Creating, analyzing, scanning, and filing financial packets: Departmental objective is to create financial packets in order to be prepared to quickly retrieve the status of financial documents within one (1) business day of audit requests or routine status requests. (If a packet already exists, follow the SOP to analyze the packet for status update and add any missing documentation.)
• To analyze an existing packet or a newly created original packet, follow the NML PDC SOP.
• Update a tracking sheet on NML PDC network drive weekly that lists the document #s assigned, and brief description of any packet created, analyzed, and/or scanned during that week.
• In additional to updating the tracking sheet, the Accounting POCs should be notified within 24 hours if accounting assistance is needed to determine the status of a document or if transactions are not properly recorded.
• File maintenance: Assembles and maintains all NML PDC Financial Document Packet files for current and prior fiscal years as requested via electronic filing system or paper filing system.
• Purges and relocates files to alternate locations as requested.
• Other duties as assigned by Supervisor.

Required Degree/Education/Certification:

Requires graduation from high school or GED and some coursework and/or training in document management or imaging program, with a minimum of two (2) years of related office experience.

Required Skills and Experience:

• Must be able to follow and adhere to Standard Operating Procedures (SOP's) set forth by NML PDC.
• Ability to exercise independent judgment.
• High degree of knowledge of modern office equipment and procedures, and various types of filing systems and methodologies.
• Advance skill in the use of word processing and file storage.
• Ability to gather information and organize it in an orderly fashion.
• Ability to carry out assignments requiring organization of materials.
• Ability to communicate effectively, orally and in writing.
• Ability to take a critical approach toward work methods. Considerable degree of accuracy.
• Ability to simultaneously manage multiple projects of varying degrees of complexity.
• Sound customer service skills and ability to interact with others via phone, in person, via email. Contacts will range from Accounting department and IT department personnel in the Command.
• Basic office skills to file, retrieve, evaluate and scan documents.
• Analytical skills to compare contracts against invoices to determine contract completion, required additional payments, other disposition or problem areas.

Required Citizenship and Clearance:

• Must be a U.S. Citizen.
• Must have an active Tier III/DoD Secret security clearance.

The Alaka'ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries; a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We are proud to state that we do not illegally discriminate in employment decisions on the basis of any protected categories. If you are a person with a disability and you need an accommodation during the application process, please click here to request accommodation. We E-Verify all employees "EOE, including Disability/Vets" OR "Equal Opportunity Employer, including Disability/Veterans"

The Alaka`ina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Ke`aki Technologies, Laulima Government Solutions, K?pono Government Services, and Kapili Services, Po`okela Solutions, K?kaha Solutions, LLC, and Pololei Solutions, LLC. Alaka`ina Foundation activities under the 501(c)3 principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.