Administrative Assistant

Job Description Job Description We are looking for an Administrative Assistant to support daily accounting and office operations for a real estate and property team in Bethesda, Maryland. This position is ideal for someone who is highly organized, comfortable working with financial records, and able to manage multiple administrative priorities with accuracy. The role will contribute to efficient billing, payment tracking, and data management while helping maintain smooth internal workflows. Responsibilities: • Manage incoming invoices, verify details for accuracy, and prepare them for timely payment processing. • Record financial transactions and update accounting information in QuickBooks and related internal systems. • Monitor outgoing and incoming payments, including support for accounts payable and accounts receivable activities. • Enter, organize, and maintain financial and administrative data with a strong focus on completeness and precision. • Assist with preparing documentation, reports, and records needed for routine accounting and office administration. • Communicate with internal team members and external contacts to resolve billing questions and payment discrepancies. • Maintain organized digital and physical files for invoices, transaction records, and supporting documents.• Experience supporting accounting or administrative functions in a detail-focused office environment. • Working knowledge of accounts payable and accounts receivable processes. • Hands-on experience using QuickBooks for data entry, record maintenance, or transaction support. • Strong data entry skills with careful attention to detail and accuracy. • Ability to process invoices efficiently and keep financial records well organized. • Proficiency with standard office software and general administrative tools. • Strong communication skills and the ability to manage multiple tasks effectively.