Administrative Assistant

Administrative Assistant | Lockheed Martin

Join an industry leader in the Aerospace and Defense industry's fast moving Corporate Tax team as the right hand support to the Director of Tax Administration and two Directors of Tax Planning. We are looking for a highly organized, proactive professional who thrives in a dynamic environment and delivers impeccable service to senior leadership, internal partners, and external stakeholders. In this role you'll manage complex calendars, coordinate travel, craft polished communications and presentations, and streamline day to day operations ensuring the tax organization runs smoothly and efficiently. If you excel at multitasking, possess a knack for anticipating needs, and are ready to contribute to a high impact, mission critical function, we want to hear from you.

Key Responsibilities:

• Own and optimize the Director of Tax Administration's Outlook calendar/schedule, de conflict, and prioritize meetings based on program and business needs.
• Arrange complex domestic and international travel, including flights, lodging, ground transportation, and itineraries; ensure traveler safety and cost effectiveness.
• Field phone calls, emails, and visitors with professionalism and discretion; draft polished correspondence, memos, and reports.
• Add visitors to the visitor system and provide an escort as appropriate.
• Set up internal/external meetings, book rooms, coordinate AV equipment, order catering, and manage any required amenities.
• Create and edit high quality PowerPoint decks, Excel models, charts, and other deliverables; proofread all materials before distribution.
• Track deadlines, update project status, and identify opportunities for workflow improvements; assist with low level federal and state income tax compliance tasks.
• Provide day to day administrative support for all Tax Planning activities, ensuring seamless operations across the team.
• Provide support for special projects and assignments as required, including low-level federal and state income tax compliance tasks.
• Offer occasional assistance to the VP of Tax, handling ad hoc requests and special projects as needed.
• Answer routine office operations questions and enforce established policies and procedures.

This role will be an integral part of the Corporate Tax Department team, providing administrative support to help drive the success of the organization. The ideal candidate will be a team player who is proactive, flexible, and able to adapt to changing priorities and deadlines.