Accounts Payable Specialist

Accounts Payable SpecialistPerform the duties of maintaining the district's financial records in a manner as prescribed by the Texas Education Agency and as required by standard accounting principles. Perform the duties for the efficient processing of purchase orders and paying of the district's accounts.Education/Certification:High School Diploma or GEDHave thirty (30) semester hours of college credit with some business/accounting trainingSpecial Knowledge/Skills:Advanced knowledge in accounts payable processKnowledge of basic accounting principlesKnowledge of District policy and proceduresSatisfactorily complete the Dickinson ISD competency requirements for Level IIIAbility to define problems, collect data, establish facts, and draw valid conclusionsAbility to be organized and produce accurate results while meeting established deadlinesDemonstrate advanced skills in computer literacy in the area of word processing, spreadsheets, and data entryAbility to communicate effectively in both oral and written communicationsProficient in maintaining auditable file records according to guidelines and contentProficiency in the use of a ten-key calculatorAbility to establish and maintain positive working relationships with all District employees and vendorsAbility to manage multiple priorities simultaneously with frequent interruptions and without supervisionExperience:Minimum of five years (5) experience of accounts payable experience preferredMinimum of two years (2) experience in a school-related environment preferredMajor Responsibilities:Keep the Executive Director of Business Operations informed on the business affairs of the districtResponsible for entering and balancing accounts payable disbursements for assigned departments/campuses in the Districts Financial Accounting SystemDistribute and file accounts payable disbursements for assigned departments/campuses according to the current processAssist departments/campuses on inquiries concerning the purchasing processRespond to inquiries from vendors on various aspects of the district's accounts payable disbursementsPost deposits for assigned departments/campusesMaintain all outstanding encumbrancesProcess tax-exempt requestsMaintain a continuous internal control for accounts payableMonitor department mail and emailMaintain all vendor payment optionsMaintain confidentiality of employee informationMaintain regular and reliable attendanceMaintain an accurate track of hours worked through the District softwareMaintain professional, ethical use of district network resourcesMonitor and maintain a department filing systemComplete special projectsPerform other duties as assignedEquipment Used:Computer, printer, copier, telephone, fax machineWorking Conditions:Mental Demands/Physical Demands/Environmental Factors:Regularly required to stand, walk, sit, climb, talk and hearOccasionally required to reach with hands and armsMay require the employee to travel between sites independently and to work at various sitesAbility to perform a variety of duties concurrentlyLight to moderate liftingLengthy sessions working on a computerOccasional stresses caused by deadlinesFrequent interruptionsOccasional long hoursRegular AttendanceMaintain emotional control under stress