Accounting Firm Office Administrator

Job Description

Job Description

We are seeking a highly organized and versatile Office Administrator to serve as the operational backbone of our accounting firm. In this pivotal role, you will manage essential firm bookkeeping functions including payroll, oversee all human resources processes from onboarding to employee support, act as the primary IT coordinator for hardware & software, and provide direct supervision to our clerical staff. The ideal candidate is a proactive multitasker who maintains meticulous attention to detail and enjoys wearing multiple hats to keep the office running smoothly and efficiently.

Duties

• Bookkeeping & Payroll: Handle day-to-day financial tasks, including processing payroll, tracking expenses, reconciling accounts, managing accounts payable/receivable, and production of monthly firm financial statements
• Human Resources Support: Manage HR processes, including employee onboarding and offboarding, maintaining personnel records, coordinating benefits administration, handling employee inquiries and support, and ensuring compliance with employment laws.
• IT Coordination: Serve as the primary point of contact for hardware, software, and technology needs—troubleshooting basic issues, coordinating with our external IT support company, managing software licenses/updates, setting up new employee workstations, and maintaining office technology inventory.
• General Office Management: Oversee daily office operations, manage supplies and vendor relationships, coordinate building maintenance, and arrange firm functions & lunches.
• Supervision & Team Leadership: Directly supervise clerical and administrative staff, including assigning tasks, monitoring performance, and providing guidance and training.
• Tax Services: Assist professional staff & firm partners with preparation of extensions and scanning and recording of client tax payments.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Wiltshire, Whitley, Richardson & English, P.A. (WWRE) is a full-service accounting firm based in Fort Myers.

Established in 1989, it traces its roots through its shareholders to early accounting practices in Fort Myers. It provides personalized accounting, auditing, tax preparation/planning, bookkeeping, payroll, estate/retirement planning, IRS representation, business consulting, and related financial services to individuals and businesses. It emphasizes independent advice (no investment or insurance sales) and serves industries such as medical practices, real estate/construction, agriculture, and automotive.

Company Description

Wiltshire, Whitley, Richardson & English, P.A. (WWRE) is a full-service accounting firm based in Fort Myers.\n\nEstablished in 1989, it traces its roots through its shareholders to early accounting practices in Fort Myers. It provides personalized accounting, auditing, tax preparation/planning, bookkeeping, payroll, estate/retirement planning, IRS representation, business consulting, and related financial services to individuals and businesses. It emphasizes independent advice (no investment or insurance sales) and serves industries such as medical practices, real estate/construction, agriculture, and automotive. \n\n