Administrative Assistant

Administrative Assistant

Provide professional administrative and clerical support to the on-site Licensed Community Association Manager (LCAM) and property management office. Serve as the primary bilingual point of contact for residents, owners, vendors, and visitors while coordinating day-to-day operations of the condominium community.

Essential Duties and Responsibilities:

• Answer incoming telephone calls, emails, and resident inquiries in a professional and courteous manner.
• Greet and assist residents, owners, guests, and vendors visiting the management office.
• Provide general information regarding community policies, procedures, amenities, and services.
• Assist the Property Manager with daily administrative and operational tasks.
• Maintain accurate resident, owner, vendor, and property records.
• Prepare, organize, scan, copy, and file documents and correspondence.
• Process and track maintenance requests and work orders (including utilizing Vantaca and Building Link).
• Contact vendors and contractors as directed by management and coordinate service appointments.
• Assist with preparing notices, letters, memos, reports, and community communications.
• Maintain calendars, meeting schedules, and appointment records.
• Assist with Board of Directors meetings, including preparing meeting materials, notices, and sign-in sheets.
• Assist with Architectural/ARC applications, violation correspondence, and other association paperwork as needed.
• Process and distribute resident forms, applications (including lease, resale, and ARC), notices, and other community documents.
• Assist with move-in and move-out procedures, orientations, and maintain related records.
• Assist residents with amenity reservations, access devices, parking information, and other community services.
• Maintain organized electronic and physical filing systems.
• Assist with monitoring office supplies, placing orders when necessary, and handling credit card reconciliations.
• Handle confidential resident and association information with discretion.
• Perform data entry and maintain accurate information in property management systems.
• Assist with preparing reports and spreadsheets using Microsoft Word and Excel.
• Provide administrative support for community events and meetings as needed.
• Perform other administrative duties and special projects as assigned by the Property Manager.

MUST HAVE PRIOR PROPERTY OR APARTMENT LEASING EXPERIENCE! Full-Time Mon-Fri 8:30am-4:30pm Pay Rate: Up to $24 DOE Start Date November 2nd, 2026 PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THEN 30 MINUTES FROM THE POMPANO BEACH AREA!

High School Diploma or equivalency preferred. Must be able to pass a Drug Screening and Background check.