Administrative Assistant

Benefits: Paid time off Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Administrative Assistant with QuickBooks Experience Key Responsibilities Provide daily administrative support to the office, management team, sales team, and operations department. Answer incoming phone calls professionally, assist customers with basic questions, take messages, process simple orders, and direct calls to the appropriate team member when needed. Maintain organized digital and physical files, including customer records, vendor information, invoices, purchase orders, receipts, and other business documents. Enter and maintain customer invoices, vendor bills, payments, expenses, deposits, and basic transactions in QuickBooks Online. Assist with Accounts Receivable by preparing invoices, sending payment reminders, following up on outstanding balances, and updating customer payment information. Assist with Accounts Payable by organizing vendor invoices, tracking due dates, preparing payment information, and maintaining vendor records. Support inventory administration by entering product receipts, tracking inventory movements, updating stock records, and alerting management when products are running low. Coordinate customer orders, deliveries, service requests, and basic follow-up communication with customers, vendors, and internal team members. Assist with purchase orders, order confirmations, delivery documentation, and customer account updates. Maintain calendars, schedules, appointments, and internal administrative communications as needed. Support management with general office tasks, data entry, document preparation, filing, and other administrative projects. Preferred Qualifications Previous experience as an Administrative Assistant, Office Assistant, Customer Service Coordinator, or similar role. Experience using QuickBooks Online for invoicing, bills, payments, expenses, and basic bookkeeping support. Strong organizational skills, attention to detail, and ability to manage multiple tasks at the same time. Professional phone manner and strong customer service skills. Proficiency in Microsoft Office, especially Excel, Outlook, and Word. Experience with inventory, distribution, food and beverage, coffee, hospitality, or service-based businesses is a plus. #J-18808-Ljbffr Victoria L'Originale