Receptionist

Job Description

Job Description

We are looking for a bilingual Receptionist to join a law firm team in Florida. This Contract to permanent opportunity is ideal for someone who communicates confidently in both English and Spanish and creates a welcoming, attentive first impression for clients and visitors. The right candidate will be comfortable managing a busy front desk environment, handling phone traffic efficiently, and supporting daily administrative operations with accuracy and care.

Responsibilities:
• Welcome clients, guests, and staff at the front desk while maintaining a welcoming and attentive office presence.
• Manage a multi-line phone system, direct incoming calls to the appropriate contacts, and take clear, accurate messages when needed.
• Communicate effectively with callers and visitors in both English and Spanish to ensure a positive experience.
• Sort and distribute incoming mail, deliveries, and packages to the correct departments or team members in a timely manner.
• Perform data entry and maintain organized records to support daily office activities.
• Assist with general reception and administrative tasks that help keep the office running smoothly.
• Monitor the reception area to ensure it remains orderly, presentable, and ready for clients throughout the day.• Fluency in both English and Spanish, including clear and effective verbal communication in each language.
• At least 1 year of experience in a receptionist, front desk, or similar customer-facing administrative role.
• Experience handling inbound calls through a multi-line phone or switchboard system.
• Ability to manage mail distribution, package handling, and other front office support duties with attention to detail.
• Strong data entry skills and the ability to maintain accurate information.
• Strong interpersonal skills and a client-service mindset.