Executive Assistant II - CEO Priority Partners

The Executive Assistant is an individual that is crucial to the success of an Executive’s ability to lead. Under a moderate level of guidance and direction, the Executive Assistant will perform administrative duties such as scheduling, drafting, editing, and typing complex reports, developing, implementing, and maintaining appropriate office protocol and organization. Arrange meetings, schedule appointments, complete travel arrangements and maintain personal appointment book for department. Performs a range of straightforward assignments related to discipline. This position will be expected to competently execute day-to-day administrative tasks as assigned by various department staff and assist with a variety of departmental projects.

Executive Assistant Level II -

The position must support an officer in order to be considered for a Level 2. Acts as a resource for colleagues with less experience. May lead projects or project steps within a broader project or may have accountability for ongoing activities or objectives. Works independently; receives minimal guidance. 

Job Responsibilities:

• Initiates, composes and types complex correspondence, reports and/or minutes from rough draft.
• Receives and screens visitors and telephone calls for the department. 
• Provide overall administrative support.
• Manages KRONOS for department.
• Coordinates project management activities as assigned.
• Reviews, processes and tracks department purchase orders and invoices.
• Coordinates communications between department and external organizations and groups with related business activity. May be required to handle highly sensitive and/or confidential information.
• Uses monthly financial reports to analyze variance from department budget and to reconcile purchases vis-à-vis account codes and cost centers. Utilizes basic software applications and database management tools including Microsoft Word, Excel, Power Point, Access, Project and Visio.

Requirements:

Education:

High school diploma or equivalent required. Associate’s degree preferred. Requires specialized secretarial skills such as office management, statistical typing and accounting skills generally obtained in the first two years of college or technical/business school or equivalent.

Work Experience:

Executive Assistant Level II -

Requires at least six years of experience. Level at which career may stabilize for many years or even until retirement