Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to support day-to-day receivables activity while also assisting with select payables and reconciliation work for a real estate organization. This is a Long-term Contract opportunity for a detail-focused accounting specialist who can manage high-volume transactional work, maintain accurate records, and communicate effectively with customers, vendors, and internal stakeholders. The position is fully onsite and is well suited for someone who is comfortable handling multiple priorities in a structured, fast-paced environment.

Responsibilities:

• Create and issue customer invoices in a timely manner, ensuring billing details are accurate and properly documented.

• Review incoming payments, post cash activity to the correct accounts, and reconcile customer balances to maintain clean receivable records.

• Monitor open receivables, follow up on overdue accounts, and communicate collection updates and aging trends to management.

• Investigate billing questions, resolve payment discrepancies, and work directly with customers to address account issues.

• Process vendor invoices by verifying approvals, account coding, and supporting documentation before payment.

• Prepare and submit vendor payments through approved methods such as checks, wire transfers, ACH, or credit card transactions.

• Complete monthly bank reconciliations across a large volume of accounts spanning multiple entities, using available spreadsheets and internal tools to ensure accuracy.

• Reconcile vendor statements, respond to payment-related inquiries, and maintain organized vendor and customer account files in compliance with internal controls.

• At least 3 years of experience in accounts receivable, accounting support, or a related bookkeeping position.
• Hands-on background with invoicing, cash applications, collections, billing support, and daily cash activity processing.
• Ability to perform bank reconciliations independently, including work involving numerous accounts and multiple company entities.
• Strong attention to detail with the ability to manage a high volume of financial transactions accurately and on schedule.
• Comfortable working onsite in Newport, Delaware during standard business hours.
• Proficiency with spreadsheets and accounting systems; experience with Yardi is helpful but not required.
• Effective communication skills for working with customers, vendors, and internal teams on payment and account matters.