Administrative Assistant

The Organization

The Oregon Jewish Community Foundation (OJCF), founded in 1989, connects people’s passion with philanthropy, recognizing that everyone has potential to be a change-maker in their community. OJCF partners with individuals and families to help them achieve their heartfelt philanthropic goals in support of the Jewish and broader communities and partners with communal organizations to help them be effective long-term stewards of their mission and financial resources. OJCF grants approximately $9 million annually from donor advised funds (DAFs) and stewards approximately $175 million in charitable assets. OJCF seeks to build community for the love of community and to support thriving Jewish and broader communities in Oregon and Southwest Washington for today and tomorrow.

Job Description

OJCF seeks a highly organized, detail-oriented Administrative Assistant to support the CEO, Board of Trustees, and staff through administrative coordination, scheduling, board and committee support, office management, event logistics, and constituent service. The successful candidate will be proactive, customer-service oriented, technologically proficient, and capable of managing multiple priorities in a fast-paced nonprofit environment.

Key Responsibilities

A successful candidate will enjoy working on a small team and be capable of navigating complex, shifting priorities. A commitment to OJCF’s mission and values is essential. Knowledge of Jewish practices or experience within the Jewish community is welcomed but not required. Key responsibilities include:

• Manage calendars and coordinate board and committee meetings.
• Prepare meeting materials, agendas, correspondence, reports, and minutes.
• Coordinate day-to-day office administration, including calls, mail, supplies, vendors, and filing.
• Maintain accurate and confidential constituent, fund, grant, and donor records.
• Coordinate logistics and communications for donors, board, committee, and community events.
• Provide basic technology and data administration support.
• Perform other duties consistent with the administrative needs of the organization.

Experience & Qualifications

• • Associate's or Bachelor's degree, or equivalent combination of education and experience.
  • Three to five years of progressively responsible administrative support experience.
  • Experience supporting senior executives, boards, or nonprofit leadership preferred.
  • Excellent organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Demonstrated ability to manage multiple priorities and meet deadlines.
  • Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
  • Experience with CRM or database systems preferred.
  • Ability to exercise sound judgment and maintain confidentiality.
  • Strong customer-service orientation and interpersonal skills.
  • Ability to work independently while contributing positively to a collaborative team environment.
  • Experience coordinating meetings, events, and travel arrangements preferred.
  • Nonprofit experience preferred but not required.

Core Competencies

• • Organization and follow-through
  • Professional communication
  • Customer service
  • Attention to detail
  • Adaptability
  • Teamwork
  • Initiative