Billing Admin

Due to continued growth, we are excited to add a Billing Administrator to our Albany, NY branch. As a Billing Administrator, you will generate accurate invoices, process payments, resolve billing discrepancies, and maintain financial records. You will work closely with the finance and sales departments to ensure that billing operations run smoothly and efficiently. The ideal candidate will have strong attention to detail, excellent organizational skills, and a solid understanding of billing software and accounting principles. Essential Duties and Responsibilities Accurately prepares and invoices customer per the requirements of the job and the customer to ensure the customers preferred billing procedures are followed. May possibly include credit and rebills, if necessary. Customer service to include: invoicing the customer quickly and accurately, collections of past-due monies, understand and able to answer questions related to the invoice. Scans and uploads documents to the online document storage system to include invoices, purchase orders, contracts and other information needed based on the customer. Collects W9 forms, Certificate of Insurance and Exempt Sales Tax certificates as required. Greets visitors or callers and handles their inquiries or directs them to the appropriate person according to their needs. May assist in obtaining information needed for each job such as, PO#’s, tax-exempt forms, insurance certificates, utilization reports, liens, credit applications and certified payroll information. Updating Master Service Agreements Other duties or special projects as assigned. Qualifications Good oral, written and telephone skills Time management, organizational and interpersonal skills Moderate to advanced computer skills including Microsoft products Ability to define problems, collect data, establish facts and draw conclusions Education and Experience Previous experience with billing required High School Diploma/GED required; Associate’s Degree preferred Previous experience in an administrative setting or equivalent combination of education and experience Previous experience in the fire protection industry a plus Physical Demands and Work Environment Mostly sedentary role with the need to move about the office to copy, scan, fax and file Will require opening of heavy file cabinets with bending, stooping or kneeling to file May require light lifting of storage boxes, packages to be mailed, etc. May require consistent time spent on the computer and phone throughout the day Starting Pay Range $23-$25 per hour Why Choose Davis-Ulmer Family of Companies Competitive Compensation: We offer competitive pay rates for experienced professionals, ensuring your skills are recognized and rewarded appropriately. Comprehensive Benefits Package: Enjoy an industry-leading benefits package that includes medical, dental, vision, and additional perks, ensuring your health and well-being are taken care of. Strength of the Family: The Davis-Ulmer Family of Companies, with over 30 locations across the East Coast and Midwest, epitomizes the strength of a team-first mindset. Embracing a culture of collaboration, we unite to share knowledge, resources, and best practices across our network of branches. This collective approach strengthens us as a cohesive group, amplifying our impact far beyond what any individual business unit could achieve alone. Backed by APi Group: As a subsidiary of APi Group, a publicly traded, multi-billion-dollar corporation headquartered in Minnesota, we provide the financial stability and support needed for success. Benefit from world-class training and leadership development opportunities, backed by a powerhouse in the Fire Life Safety & Security industry. Long-Term Career Relationships: Many of our employees have been with us for 20+ years! We believe in investing in the right people, fostering enduring professional relationships that benefit both individuals and the company alike. Join us and become part of a community where your dedication is recognized and valued for the long term. Values Match: We prioritize hiring individuals whose values align with ours. Our commitment to value-driven recruitment is a cornerstone of our People/Talent Development Operating Code. Davis-Ulmer and its subsidiaries are affirmative action and equal opportunity employers, and do not discriminate on the basis of any legally protected status or characteristic. Minority/Female/Disability/Veteran All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check. Equal Opportunity Employer, including disabled and veterans. #J-18808-Ljbffr Grunau Company