Office Coordinator

Office Coordinator

The Office Coordinator is responsible for assisting with the smooth day-to-day operation of the office by providing administrative, organizational, and operational support. This role serves as a point of contact for office logistics, facilities coordination, meeting and event support, and employee workplace needs. The ideal candidate is highly organized, proactive, customer-focused, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Serve as a point of contact for visitors, callers, employees, and vendors, providing professional and responsive customer service.

Provide administrative support to executive leadership and cross-functional teams, including coordinating travel, reservations, expense reporting, purchasing card reconciliations, and special projects.

Coordinate leadership meetings and other company meetings, including scheduling, agenda preparation, meeting materials, logistics, catering, and communication of meeting details.

Maintain organized electronic files, records, department distribution lists, scan documents and other administrative documentation.

Process incoming and outgoing mail, shipping, receiving, and package distribution processes.

Coordinate office facilities and workplace operations, including vendor relationships, maintenance requests, repairs, office moves, workspace setup, and equipment installations.

Assist with additional administrative, operational, and office support activities as assigned.

Preferred Qualifications

Education

Associate's degree or equivalent work experience

2+ years of administrative, office coordination, workplace operations, or related experience.

Experience supporting multiple stakeholders in a professional office environment preferred.

Skills & Competencies

Strong organizational and time management skills.

Excellent verbal and written communication abilities.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).

Ability to prioritize tasks and manage multiple deadlines.

Strong customer service and interpersonal skills.

High attention to detail and accuracy.

Ability to work independently and maintain confidentiality.

Problem-solving and decision-making capabilities.

Physical Requirements

Ability to move throughout the office environment.

Occasionally lift and carry office materials up to 25 pounds.

Ability to sit, stand, and use standard office equipment for extended periods.

Learfield offers a full spectrum of benefits for eligible employees including Medical, Dental, Vision, Health Savings Account, Life Insurance and Other Insurance Plans, Flexible Paid Time Off (minimum 10+ days annually), including Parental Leave, 20 Paid Holidays, 401(k) + Match, and Short/Long Term Disability. Leave benefits are consistent with state and local laws, including the Colorado Health Families and Workplaces Act.

Learfield is an Equal Opportunity Employer. We provide equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability.