Billing Specialist

Gallagher Recruiting LLC provided pay range This range is provided by Gallagher Recruiting LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $38.00/hr - $46.00/hr Direct message the job poster from Gallagher Recruiting LLC Are you a numbers‑savvy, detail‑obsessed professional who loves bringing order to chaos? We’re a highly regarded, plaintiff‑side real estate litigation firm in Oakland (with a second office in Southern California) and we’re growing fast. Our team is tight‑knit, supportive, and genuinely fun to work with — people regularly say this is the best culture they’ve ever experienced in law (or anywhere, really!). We’re searching for a Billing Specialist to own the full billing, trust accounting, and collections process in our Oakland office. This is a true “wear multiple hats” role where your work directly supports our attorneys and keeps everything running smoothly. What you’ll do: Review and polish time entries daily (working directly with attorneys) Generate, edit, and finalize weekly pre‑bills and invoices in Clio Manage Handle trust accounting, retainer applications, and payment processing (LawPay) Manage A/R, follow up on overdue invoices, and prepare reports in QuickBooks Reconcile everything month‑end and assist with client billing inquiries Be the go‑to person to keep our billing clean, compliant, and on time What you bring: 3–5 years of billing, bookkeeping, or accounting experience (law firm is great, but NOT required — we’re very open to sharp candidates from professional services, tech, or any detail‑heavy industry) Strong skills (or quick learner) in Clio Manage, QuickBooks Online, and LawPay — or very similar platforms Comfort with trust accounting rules is a plus (we’ll train the right person on CA specifics) Rock‑solid organization, communication, and follow‑through A proactive, no‑ego attitude and a sense of humor We offer: $38–$46 per hour (full‑time, onsite in Oakland with some flexibility after onboarding) Full health, dental, and vision coverage 401(k) with employer match Onsite gym + other great perks Generous PTO and paid holidays An actual amazing culture — collaborative, zero drama, and people who truly care about each other and the work we do If you’re someone who gets a kick out of making complex billing look easy, loves being part of a winning team, and wants to work somewhere that values you as a whole person… let’s talk! DM me or send your resume to View email address on click.appcast.io — happy to answer any questions. Confidential search — firm name revealed only to qualified candidates. Seniority level Associate Employment type Full‑time Job function Finance Industries Law Practice #J-18808-Ljbffr Gallagher Recruiting LLC