Accounts Receivable Clerk

Position Description POSITION: Accounts Receivable Clerk DEPARTMENT: ACCOUNTING REPORTS TO: Accounting Manager Corporate Controller REQUIREMENTS Good Communication Skills Positive and Friendly Attitude Ability to work with Computers High School Graduate, GED or equivalent SUMMARY Work closely with the Accounting Manager and Sales Team to ensure that payments are made on time for groups that are not direct billing and reconcile contracted accounts to ensure financial activities of the hotel, safeguarding the assets, and preparing AR reports in accordance with generally accepted accounting principles and The Riverside Hotel Standards. ESSENTIAL FUNCTIONS Assist the Accounting Manager and Corporate Controller in overseeing all the accounting daily duties of the department and serve as a trainer for the staff. Responsible for fulfilling the duties of other staff members while on PTO or Vacation. Review arrival listing of incoming groups 2 months prior to arrival and ensure all necessary paperwork is on file, prepare a separate file by month for arriving groups. Have working knowledge of Property Operating Systems (STAY) posting codes. Provide guest folio copies upon request when the Front Office is unavailable. Collect all pertinent paperwork before and during the group’s stay, necessary to prepare invoices and provide back-up for such. When requested, review group charges with group leaders. Post all necessary charges and adjustments to ensure that the billed amount balances to the City Ledger balance. Respond to and resolve any billing questions pertaining to groups and individual hotel guests. Update group-billing log and follow up on invoice after 10 days or 30 days, depending on direct billing privileges. Attend department meetings and Resume Meeting. Set-up and mediate regular A/R meetings. Set up Direct Bill Accounts once approved by Controller in accordance with established credit policy and check account credit references and bank information prior to account approval. Reconcile A&P verification, analysis and process into the corresponding GL accounts. Generate the daily transaction report for all City Ledger transfers to verify accurate account billing. Print City Ledger Report daily, to ensure balances are correct on each account. (See #16). Frequently check all Advance Deposits Ledgers for unused deposits to be returned or forfeited. Submit report on delinquent accounts for either collections or monthly write-off. Oversee cashier bank audits with the Accounting Manager monthly. Sort and verify accuracy of Night Audit work, including contracted reservations. Reconcile daily credit cards. Inform Corporate Controller of any discrepancies. Process credit card chargebacks. Inform Accounting Manager and/or Corporate Controller of details involving all charge backs. Process credit card refunds after verifying that the credit card in effect was charged. Assist in reconciling open account status items in STAY. Create House Accounts for Special Events. Comply with attendance rules and be available to work on a regular basis. Perform any other job-related duties as assigned. Skills and Experience Proficient in PMS (STAY) Bookings and payments Accounting and Hotel experience preferred Strong organizational skills with attention to detail Ability to compile facts Ability to operate personal computer and calculator Command of the English language both written and verbal PHYSICAL REQUIREMENTS While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions and risk of electrical shock. The noise level in the work environment is usually moderate. EQUIPMENT USED Copier fax machine computer calculator shredder telephone tape dispenser stapler staple remover ink stampers printers hole punch letter opener ruler pens/pencils/markers EEO Statement EEO/M/F/V/D #J-18808-Ljbffr